TERMS OF REFERENCE (ToR) FOR CONSULTANCY SERVICE FOR CONDUCTING ENDLINE STUDY

Terre des hommes Foundation Nepal

Terre des hommes Foundation (Tdh) is a leading Swiss non-government organization who is active in the protection of vulnerable children. Founded in 1960, Tdh helps to build a better future for disadvantaged children and their communities, with innovative approached matched to practical and sustainable solutions. Active in more than 30 countries and in Nepal since 1985, Tdh develops and implements…

TERMS OF REFERENCE (ToR) FOR CONSULTANCY SERVICE FOR CONDUCTING ENDLINE STUDY

TERMS OF REFERENCE (ToR)

FOR 

CONSULTANCY SERVICE FOR CONDUCTING ENDLINE STUDY

PROJECT: – Enhancing Citizen’s Participation in Sub-National Good Governance in the Context of New Federal System in Nepal

PROGRAM: – Governance

TERRE DES HOMMES

Terre des hommes Foundation (www.tdh.ch) with its headquarters in Lausanne is a leading Swiss child relief agency. Founded in 1960 and active in Nepal since 1985, Terre des hommes (Tdh) have been working to bring change to the lives of the most vulnerable children. Our child protection, health and emergency programs continue to benefit thousands of children, their families and communities across the country.

BACKGROUND

The consortium of Sahakarmi Samaj, Dalit Development Society, Center for Dalit Women Nepal, Tdh and IM – Swedish Development Partner has been carrying out this project in 12 local units of Salyan, Kalikot and Jajarkot districts of Karnali province. It has been empowering citizens and civil society at large to independently play their role in the governance and development processes for an inclusive and participatory democracy conducive to inclusive and sustainable growth. On the other hand, the project has been strengthening capacities of local governments through trainings, interactions, and tools. Likewise, it has been making efforts to foster cooperation and coordination between local governments and the province government through dialogue.

This four year’s project is in its final year of operation. The project had had its baseline survey in 2019 and is now conducting endline survey to analyze the endline data against baseline data on output and outcome indicators, capture lessons learnt and results. After the study, the consultant will support program to update the logframe with the endline results. 

About the project: 

The current constitution emphasizes civic freedom and liberty providing space for CSO engagement in governance, but efforts made are not adequate to promote civic space in Nepal. The grassroots organizations and CSOs also lack sufficient management capacities and have weak internal governance, capacities, and knowledge to deal with local governments. They lack sufficient information on thematic sectors in order to improve their civic engagement and access to services/resources.

Considering the above-mentioned elements, the overall objective of this project is to contribute to enhance citizens’ participation in sub-national (local and provincial) good governance in the new federal system in Nepal.

The specific objectives of the project are 

i)  to enhance participatory and cooperative relationship between citizens and local governments by strengthening public governance, accountability, and transparency

ii)   to establish cooperation and dialogue among local governments, between local and provincial governments and ministries to improve overall local service delivery and ensure reflection of local needs in programs and policies. 

Expected results

i.   3,150 citizens from about 600 grassroots organization including women, youth, Dalit & marginalized people are represented, empowered & mobilized to ensure inclusive, participatory & accountable local governance.

ii.  Local Governments (LGs) in 12 municipalities are equipped to design and develop inclusive plans, policies and ensure their implementation, with the active participation of Community Groups (CGs) and CSOs.

iii. Provincial government and Local Governments work constructively and collaboratively in promoting local good governance.

Target groups

In 12 local units, there are a total of 374 Health Mother Groups (HMGs), 42 Health Facility Operation and Management Committees (HFOMCs), 25 WASH related CG, 815 farmers group, 180 other CSOs, 67 youth’s clubs, 58 child clubs, and 362 Female Community Health Volunteers (FCHVs). The project has targeted these CSOs with 8475 target group members. The target group of this project includes:

  • 3150 direct rights holders from grass root organizations living in 12 local units of Jajarkot, Salyan & Kalikot districts with a focus on women, youth and children, marginalized groups and minorities including Mother’s group and Listening Discussion and Awareness (LDAG) members.
  • CSOs: 557 members of Citizen Awareness Centre (CAC), CBNOs, NGO Federation of Nepal, district chapter, Persons with Disabilities (PWD) focused CSOs/NGOs, Human Rights Alliance (HRA), District network of Child Clubs, Federation of Drinking Water and Sanitation Users Nepal (FEDWASUN), Youth Forums etc. 
  • Government institutions and (government-established) committees: 3873 elected representatives of local governments, District Coordination Committee (DCC), ward offices, Social Development units of local units, National Youth Council, FCHVs, DWASH-CC, M/RMWASHCC, HFOMCs.

Project districts and local units

Jajarkot: Bheri Municipality, Shivalaya Rural Municipality (RM), Junichande RM and Chhedagad Municipality

Kalikot: Khandachakra Municipality, Naraharinath RM and Sanni Triveni RM

Salyan district: Siddhakumakh RM, Kapurkot RM, Triveni RM, Kalimati RM and Darma RM

OBJECTIVE OF THE ASSIGNMENT

The main objective of this study is to capture the relative progress against baseline for all the indicators as stated in the project’s logical framework. This study will also help in capturing changes brought about from the intervention, good practices, challenges, and lessons learned from over the four years of the implementation phase. 

SCOPE OF THE ASSIGNMENT (BUT NOT LIMITED)

This endline study will be carried out in the selected local units among the project’s stakeholders such as Community Groups, Health Mother Groups, Youth Clubs, Health Facility Operation and Management Committee, School Management Committee, Farmer’s Groups, WASH related groups, Local Elected Representatives, Government Officials etc. The service provider is expected to deliver the following within the given timeframe. 

  • Develop an inception report including the methodologies, tools, approaches to be used for study
  • Develop a detailed data collection plan to collect primary/secondary and quantitative/qualitative data 
  • Manage (validation, entry and cleaning) and analyze data using a standard software. Comparative analysis of baseline and endline survey is mandatory. Analysis must consider data segregation based on project areas, gender, ethnicity and other relevant attributes
  • Rope-in highly qualified experts for data management and analysis
  • Share preliminary findings with Tdh Nepal country office as a draft report
  • Prepare a full study report and submit it to the Tdh Nepal country office for approval

METHODOLOGY

The endline study should be designed to allow for the measurement of changes/outcomes after the interventions. For this study, the consortium encourages to include participatory elements in the methodology using both qualitative and quantitative data collection methods. The consultant will ensure that different data collection methods are combined, and the information is triangulated following a systematic process. Use of  photographs, maps and diagrams  is highly encouraged.   The consultant may include the following methodology or any other methods as per the data need and context. 

  • Desk review: Review of existing policies, strategic plan (if any), annual plan, project reports and budget to find out their status at all targeted local units. Also, consult with project partners for their inputs and suggestions. 
  • Survey: Survey needs to be conducted based on sampling plans proposed by the consultant, from the members of different community groups, CBOs, CSOs, committees formed by govt. structure such as HFOMC within 3 districts.
  • Key Informant Interview (KII): KIIs with Local representatives, HFOMC members, District stakeholders, and provincial stakeholders
  • Focused Group Discussions (FGDs): FGD with mother’s groups, youth clubs, community groups such as WASH user groups, Agriculture groups etc. 

A Tdh Focal Point will be appointed to support the consultant throughout the duration of the work. The consultant team should aspire to gather high quality information in a conflict-sensitive and contextually appropriate manner. The study should cause as little disruption as possible to ongoing activities and do no harm to the project participants.

KEY DELIVERABLES

There will be three deliverables: 

  1. Inception report (conceptual understanding of the assignment, its scope, refined methodology and tools, analysis plan and data collection instruments, data collection work-plan, list documents reviewed, outline of the endline report and timeline for the study) – 26th September 2022
  2. Presentation of preliminary findings and data to consortium partners for feedback prior to drafting a report – 30th November 2022
  3. The first draft report preparation and sharing with consortium partners for final review – 9th December 2022
  4. Final full study report – 23rd December 2022
  5. Report of completion of assignment – 23rd December 2022

Reports must be provided in Word format and the report pages numbered. All reports need to be submitted in English. Reports should be written for a general audience using clear and accessible language. They should be easy to read and technical jargon should be avoided. The report will provide ‘evidence-based’ conclusions. This evidence needs to be clearly illustrated to support the findings in the report. The findings and recommendations of the draft and final report have to be structured according to the objective of the assignment. An outline of the report’s structure needs to be agreed upon during the inception phase with Tdh’s Focal Point.

All documentation related to the assignment shall remain the sole and exclusive property of Tdh.

PROPOSAL OUTLINE

Applications must include detailed curriculum vitae with two references along with a maximum 4-page proposal outlining how and when they intend to accomplish this assignment. The budget should not exceed the amount of NPR 850,000 (Eight hundred fifty thousand rupees) in total. The budget includes the consultant’s fee incl. those of enumerators, travel cost, materials/equipment for data collection, food and accommodation, printing, meeting, training.

We invite interested service providers to submit the following documents with application: 

  • A brief proposal (not more than 4 page) outlining how the service providers meet the selection criteria and their understanding of the TOR and methodology. The service providers are free to propose efficient and innovative process and methodology for the study.  
  • A proposed activities schedule/work plan with a time frame 
  • A detailed budget breakdown taking cost effectiveness into consideration
  • CV of the consultant(s) who will undertake the endline study and roles of consultants, if more than one
  • At least one recent example of a similar study report written by the applicant 
  • Financial proposal detailing consultant(s) itemized fees, data collection, data analysis, report writing, and administrative costs 
  • Legal documents of the service providers
  • Tdh reserves the right to seek further details and documents from shortlisted service providers/individuals during proposal evaluation and negotiation process.

Tdh reserves the right to reject/dismiss this procurement process without furnishing any reasons to applicants/potential service provider.

PROFILE OF PROPOSED SERVICE PROVIDER/FIRM

The consultant/organisation should be able to comply with the following list of required qualifications, competencies, and experience:

  • Post-graduate degree in Social Sciences, International Development, Social Work, Monitoring and Evaluation, or related fields.
  • The service provider must have a lead expert with more than five years of experience in conducting research, evaluation, baseline and endline studies
  • Proven track record of conducting such kind of studies for different I/NGOs
  • Working experience with governments especially local governments, INGOs and donors
  • Composition of the service provider should be inclusive and familiar with the geography and needs of Karnali province. 
  • Understanding of the context of local governance in the federal structure will be an added value
  • Consultant/firm should be registered in VAT
  • Experience working with quantitative and qualitative data collection and very strong analytical and research skills.
  • Proven skills in communication and consultation techniques and report writing in English.
  • Have ability to work with minimal supervision and under pressure.
  • Have very good planning and time management skills.
  • Selected consultant must not have been involved in the design, implementation, or monitoring of this project.

ROLES AND RESPONSIBILITIES

Tdh team will provide support to the consultant in terms of: 

  • Responding to questions about the task 
  • Briefing about Security conditions 
  • Ensure safety and security for the evaluation team
  • Obtaining necessary permission from the xxx to conduct the study
  • Facilitate contact with / gathering staff and people to be interviewed 
  • Providing equipment / space needed for kick-off meeting and debriefing session in Tdh office
  • Providing translation if needed (not for the main study) 
  • Reviewing and commenting on deliverables (inception report, draft report) 

The consultant will be responsible for: 

  • Consulting with Tdh for any questions 
  • Ensuring that the consultancy team is aware of security conditions as per Tdh briefing 
  • Behave in a culturally, gender and child sensitive manner 
  • Abide by ethical principles when collecting data from beneficiaries, in particular from children and women (informed consent, confidentiality) 
  • Develop the data collection tools, test them, and review them upon Tdh recommendation, data collection, data quality assurance, analysis 
  • Prepare quality reports and deliver them as planned in the work plan and schedule 
  • Manage all travel and logistics for their team.

SAFEGUARDING AND ETHICAL GUIDELINES

Observing ethical standards is important for all information gathering that involves community groups, local bodies, Tdh staff and other stakeholders.

  • Tdh has its own safeguarding guidelines which the consultant needs to adhere to.
  • Tdh requires a ‘do no harm to children’ and ‘no harm to communities’ as a central theme.
  • A responsible authority from the consulting firm must sign the Tdh Child Safeguarding Policy and Global Code of Conduct and be willing to adhere to its principles and expected practices. If a breach of the policy or code of conduct takes place the consultancy will be terminated immediately without any financial burden on Tdh.

HOW TO APPLY

Interested qualified service providers are requested to submit their applications along with the abovementioned documents by the 4th of September 2022 via email: npl.contact@tdh.ch.