Request for Proposal (RFP) for the Consultancy Service

Winrock International

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Request for Proposal (RFP) for the Consultancy Service


Request for Proposal (RFP) for the Consultancy Service: Develop”Technical Operating Procedures for Grain Warehouse”


USAID’s Feed the Future (FTF) Nepal Knowledge-based Integrated Sustainable Agriculture in Nepal (KISAN II) is operating in eight  Hill and Terai districts in Lumbini, Karnali and Sudurpaschim Provinces to increase resilience, inclusiveness and sustainability of income growth through agricultural development, working closely with three tiers of the Government of Nepal (GON). KISAN II works with the private sector to catalyze agricultural productivity, promote competitive market systems, ensure conducive enabling environment, and agriculture boost business for households in its zones of influence (ZOI).

KISAN II, implemented since 2017, is a seven-year project that contributes to the Government of Nepal (GON)’s Agricultural Development Strategy (ADS). KISAN II facilitates systemic change in the agricultural sector, including: (1) greater climate-smart intensification of staple crops and diversification into higher value commodities; (2) strengthening of local market systems to support more competitive and resilient value chains and agricultural-related businesses; (3) improving the enabling environment for agricultural and market systems development; and (4) equipping selected households with the necessary business skills to sustainably integrate into the market system. 

As part of a 24-month supplemental scope (extension), KISAN II will support the GON’s response to the impact of COVID-19 in agriculture, promote transformation in fine rice and industrial maize sub-sectors and increase employment in selected agriculture sub-sectors among migrant returnees and other populations heavily affected by COVID-19. The project coordinates closely with the private sector, GON’s Ministry of Agriculture and Livestock Development, relevant provincial ministries and municipalities. 


Cereal grains are important for food and nutrition security, economic growth, and livelihood improvement in developing countries including Nepal. Nepal imports a huge volume of agricultural products mainly rice (80% fine rice) and maize for feed purposes that has led to an increase in the trade deficit annually, which could be substituted, to some extent, through domestic production. Although there is tremendous potential of producing good quality fine rice in the terai and industrial maize in the terai and hill areas, the annual production has not been significantly increased. Due to inadequate warehouse facilities, farmers are forced to sell out their produce during the peak harvesting seasonat cheaper price rates and purchase them in lean periods with higher rates. One of the main causes is underdeveloped warehouse facilities for storing these grains. At present, the public-sector Food Management and Trading Company Ltd (FMTC), cooperatives, and private sector (mainly rice millers)operate warehouses to store limited quantity of grains in without attention to technical standardization. Consequently, grains cannot be stored safely for long. This situation is discouraging for farmers producing cereal grains. Thus, establishing warehousing for grains is a strategic necessity across cereal value chains.

Ensuring proper and adequate warehouse management for grains to improve food security and food sovereignty is a major bottleneck as identified by GON. Given this fact the GON (federal, provincial and local) has prioritized establishing warehouse facilities to contribute stabilizing the price fluctuation of grains including rice and maize, minimizing post-harvest losses, implementing minimum support price (MSP), reducing imports, and enhancing food security. Prioritizing this issue, the MOALD has allocated programs and an associated budget to establish warehouses through local governments in its FY 2021/22 budget. Provincial government, particularly the Ministry of Land Management, Agriculture and Cooperatives of Sudurpaschim province allocated program budget constructing warehouses for grains through private sector millers in the current fiscal year 2021/22. Similarly, local government (municipalities) has priority programs for grains warehouses at the local levels.

To address the issue of warehousing of grains, KISAN II intends to develop “Technical Operating Procedures for GrainWarehouse” to be applied by public, cooperatives, and private sector actors. To this end, KISAN II announces this Terms of Reference (TOR). Procedures should adhere to the “Goods Exchange Market Related Act 2074 (Clause27 and 28)” with a focus on fine rice and industrial maize.


The assignment will be conducted in-person following COVID-19 health protocols and virtually, as needed. The consultant will develop a questionnaire/checklist for stakeholder interviews/discussions with major private sector actors (related to rice and maize)including millers, aggregators, traders (including Nepal Warehouse Company), agro-entrepreneurs, cooperatives, commodity association (for example, Association of Nepalese Rice, Oil, and Pulses Industry- ANROPI), and government officers (federal, provincial and local level). Consultant will review relevant literature (including plans, policies and reports) and conduct a series of stakeholder interviews with major stakeholders and market players, carry out focus group discussion (FGD), and develop a warehouse operating procedure from technical viewpoints. As these operating procedures will be piloted in Sudurpaschim province, the consultant will conduct this assessment in close collaboration with the Ministry of Land Management, Agriculture and Cooperatives (MOLMAC) of Sudurpaschim Province, the Ministry of Agriculture and Livestock Development (MOALD), municipalities, and private sector actors. The operating procedures will be approved and adopted by MOLMAC Sudurpaschim Province and replicated to other provinces and local levels.


4.1 Assess warehouses operating through public, private sector and cooperatives, identify major issues and challenges on warehousing, post-harvest losses during grain storage, government incentives, policy support for warehousing, import tariffs for grains and warehouse equipment, MSP, financing, and insurance.

4.2 Develop operating procedures considering the following technical viewpoints, but not limited to. 

  • The capacity of warehousing by different categories (small, medium and large for Terai region and appropriate model for Hill region), and design for each category of warehouse. 
  • Flooring/height of the warehouse from the ground, roof and floor construction, solar radiation, orientation (facing east, west, north or south), and location of warehouse access to road.
  • Size of land requirement, open space for vehicle movement (loading and unloading) and parking facility, use of weighing machines, hygienic and sanitary conditions, office room, storeroom, guard room, isolation shades, lavatory block,fork lifter for load and unload,drinking water, fire-fighting arrangements.
  • Temperature and humidity requirement,moisture content requirement in grains, air circulation, and spacing (between stacks and walls,bag-bag,staking height).
  • Rat proofing technology, ventilation system, provision of doors, windows, lighting system,and appropriate application of chemical/ biological measures to protect grains.

4.3 Develop technical warehouse operating procedures for grainsincorporating 4.1 and 4.2as per the standard format of the government system.


The lead consultant with estimated 30 days Level of Effort (LOE) will undertake this assessment with due identification of systemic issues/constraints encountered in warehousing, and development of warehouse operating procedures from a technical viewpoint applicable for public, private, and cooperative sectors. The task location includes desk work and field visit in Sudurpaschim and Lumbini Provinces and any one other place where modern warehouse-related information can be collected.

  1. Master’s level degree (PhD preferred) in agriculture engineering, post-harvest management, agribusiness, agriculture, or related field.
  2. 10+ years experience working in post-harvest management. Experience in warehouse management is preferred.
  3. Proven experience of conducting assessments, developing agriculture policy, and operating procedure-related assessment or study.
  4. Excellent English and Nepali language ability on writing report/policy paper.


  1. Submit inception report consisting of assessment methodology including selection of respondents, questionnaire/checklist for stakeholder interview/discussion, and work plan.
  2. Conduct assessment and submit a report on “Technical Operating Procedures for Grains Warehouse ” (maximum20pages including annexes) in both English and Nepali.
  3. Present the report to representatives of MOLMAC, MOALD, municipality, andKISAN II.


The Agreement duration will be of maximum three months period.


The selection will be on the following weightage value for technical and financial proposal.

Technical (Relevant Experience, skill, understanding of RFPetc.)80%
Financial (Rate/budget)20%


Agency should submit:

  • Technical Proposal (maximum 10 pages)
  • Financial Proposal: Please refer Annex 1: Budget/Cost estimate format
  • CV of Lead Consultant
  • Agency registration documents with renewal, if applicable
  • VAT registration certificate
  • Latest audit report and tax clearance certificate 
  • Any other relevant document/s
Queries must be requested byApril 28, 2022at email
Submission date and addressNo later than May 5, 2022 USAID’s Knowledge-based Integrated Sustainable Agriculture in Nepal (KISAN) II Project Kalika Marg, Sanepa-2, Lalitpur, Nepal Phone: 01-5541861, 5443961Submit the application/proposal electronically atEoi.kisan@winrock.orgApplicants should reference “Technical Operating Procedures for Grain Warehouse” in the subject line. Applications received after the stipulated date will not be entertained.


Issuance of this notice does not obligate Winrock International to award a Consultancy Service, nor will Winrock International pay any costs associated with the preparation or submission of application. Furthermore, Winrock International reserves the right to reject any and all applications, if such action is considered to be in the best interest of Winrock International. The consultancy service is contingent upon donor approval.

1. Annex A: Budget/Cost Estimate Format