Invitation for Expression of Interest (EOI)

Plan International

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just…

Invitation for Expression of Interest (EOI)

Terms of Reference

for the Review of Current Country Strategy (2020-2023) and Development of New Country Strategy

1. Background and Rationale

Plan International Nepal is an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International Nepal has been working in Nepal since 1978 to help most marginalized children, their families and communities for accessing their rights to survival, development, protection and participation. Over the years, Plan International Nepal operated programmes through development partners in 49 districts in coordination with government, civil society organizations and various stakeholders.

In 2018, Plan International Nepal developed a Country Strategy (CS) through 2022. The country strategy was refreshed in 2020 as part of the organizational transformation mandated by Global Strategy 2017-2022. The strategy period was also extended until 2023. Through the Refreshed Country Strategy (RCS) (2020-2023), a vision was established as ‘an inclusive, just and safe society where all girls and young women enjoy their rights and live in freedom”. The overall goal of the RCS is ‘Girls and young women in all of their diversity reach their full potential as equal and active citizens in both development and humanitarian settings’.

To meet this goal, Plan International Nepal has been working on three strategic choices with following outcomes:

Outcome 1: Vulnerable and excluded children, especially girls, are valued and cared for without discrimination, fear and any forms of violence.

Outcome 2: Empowered girls and young women lead change, have control over their bodies and make informed decisions about their lives.

Outcome 3: Girls and young women are fully prepared and equipped to adapt and thrive in a changing climate.

As Plan International Nepal’s existing Refreshed Country Strategy (RCS) is ending in June 2023, the strategy needs to be reviewed to facilitate in development of new Strategy aligning with Plan Internationals Global Strategy “Girls Standing Strong”. The new CS (July 2023 – June 2028) will respond to Nepal’s dynamic social, environmental and policy landscape and changing context including policy frameworks. The new CS will also have a link to Plan International’s Regional priorities and a new Refreshed Global Strategy (2022-2027) that is due to official launch in July 2022.

2. Purpose of the assignment

The overall purpose of the consultancy is to conduct a participatory review and reflection of the current country strategy with emphasis on our theories of change, to determine our relevance and impact in challenging issues faced by girls and young women. The new country strategy will be developed in a participatory manner, based on a collaborative, gender- and conflict-sensitive analysis of the root causes of gender, social, economic and climate injustice in Nepal. The strategy will be built on our development, humanitarian and influencing work; inform our long-term programmatic approaches, including advocacy, campaigns and influencing, to achieve impact at scale. It will also inform our partnership and funding strategies to achieve our programmatic goals.

Specifically, the purpose of the review is to appraise the Refreshed Country Strategy based on:

  • The relevance of the strategy’s theory of change aligning with Global priorities, country context through social, economic and political realms.
  • Meaningful participation of concerned staff and relevant stakeholders throughout the review process.
  • Our experience with current partnership modalities and working approaches to generate data/evidence to inform relevant partnership modalities and working approaches and leverage resource mobilisation including funding for upcoming period

And,

  • Development of new country strategy in alignment with Plan International’s global strategy and national priorities
  • Development of new country strategy aligning with periodic plan of NPC, global strategy of Plan International.
  • Develop the new country strategy aligning with Climate Crisis (CC), Disaster Risk Management (DRM) and humanitarian program for positioning Plan as a major actor in CC, DRM and humanitarian program. Also, COVID-19 should be taken into consideration.

3. Scope of work

  • Facilitate a participatory strategy review process (internally-staff and externally- relevant stakeholders especially with government stakeholders at all three tiers of government) using various facilitation tools to critically review our current CS (2018- 2020) and RCS (2020-2023)
  • Produce a report evaluating the strategy and outlining specific recommendations for the new strategy.
  • Develop gender transformative country strategy (2023 – 2028) that upholds the rights, integrity and aspirations of girls and young women, while considering importance of young men and boy’s engagement. The consultant will review key documents and use a range of tools (e.g., PESTLE and SWOT) to lead the country team and partners, and other stakeholders through the strategy development process, assessing the overall country context and identifying strategic focus areas, objectives, and means of implementation. Identify opportunity for climate crisis, disaster risk management and humanitarian programs suitable for Plan International Nepal working areas.
  • To produce two clear and attractive PowerPoint Presentations (PPT) that accord to Plan International’s branding along with other deliverables outlined in subsequent section below. One will present the main findings, conclusions, and recommendations of the review for the Plan International Nepal Country Team, Regional Hub and Global Hub. The second PPT will present the new proposed Country Strategy. The consultant will present these to Plan International Nepal’s Country team and invitees at the end of each phase.
  • Along with this, the consultant will also need to develop a Strategy brief (one pager) highlighting the Plan International’s overall programme and its TOC. Also align with the disaster and humanitarian programming of government as well as likeminded organizations in Nepal.

4. Location

Nepal with field visits to Sunsari, Dhanusa, Makwanpur, Sindhuli, Kaski, Parbat, Banke, Bardiya, Jumla, Kalikot, and Dolpa (as relevant for the review) primarily for Phase 1 of this ToR. For Phase 2, field visit locations will depend on the recommendations from Phase 1.

5. Contract Duration and Timeline

The selected consultant should complete the assignment between August and December 2022. Below table shows the suggested timeline

a) Phase 1: Review

ActivitySub-ActionsDuration/Deadline (tentative)
ContractingShortlistingInterviews / Presentation OfferHire ConsultantBy end of July
Review preparationPlanningDesk StudyTools developmentInception report andpresentation to CMT and relevant staffBy mid-August
FieldworkVisit programMeeting partnersMeeting Plan teamMeeting relevant stakeholders and programme participantsConsultant to propose date
ReportingDraft reportFeedback on draftPresentation (PPT)Final Report

b) Phase 2: New CS

PreparationPlanningTools and methods
Context analysisDesk studyDiscussionsStakeholder analysis
EngagementField work (interviews, focus groups discussions, consultations, PESTLE, SWOT, etc.)
Drafting strategy document (iteration process)Draft – 115 November (tentative)
Feedback16 November – 28 November
Draft -22 December
Feedback3-10 December
Draft – Final15 December 2022
Feedback/validation workshop16-20 December 2022
Final version31 December 2022

6. Methodology

The consultant will propose a mix of methods they deem appropriate given the scope of work. The review and strategy development must employ a participatory, collaborative methodology that will produce a strategy owned by the Plan International Nepal country team and our partners. Secondary research (peer-reviewed studies, grey literature, and internal reports) should be from a diverse range of reliable/reputable sources. Primary data collection must form the basis of the review. Data collection must be ethical, participatory, and gender aware aimed at the equal participation of girls and boys, women and men, young people and marginalized groups in the research process. Gender must be explicitly considered in the context analysis and recommendations.

Sample activities will include but not limited to:

  • Conduct participatory consultations with Plan International Nepal staff in Country Office, Regional Offices and Field Locations
  • Secondary review of Plan International Nepal’s work over the last 5 years, including reading reports, policy briefs and annual reports
  • Consultation with Plan International Nepal partners, government stakeholders, peer INGOs in Nepal
  • Carrying out context analysis for the purpose of guiding strategic priorities for Plan International
  • Field visits to Plan International field offices and project locations for consultation with relevant stakeholders including programme participants

7. Key Documents and People To Be Consulted

Plan International Nepal’s existing Country Strategy, Refreshed Country Strategy and Global Strategy (2022-2027), as well as relevant Plan International standards and guidelines including Project Management Manual and Standards, Management Self Standard Assessment, Gender and Inclusion Self-Assessment, Influencing Strategy, etc. Plan International Nepal’s annual reports, mid-term and program reviews and evaluations. Also, relevant government documents such as 15th Development Plan, SDG Indicators, other sectoral plans and policies of Government of Nepal (related to country strategy such as Education, TEVT, protection, WASH, Youth strategy .and national strategy to end child marriage in Nepal by 2030, DRM- Act 2074, DRM Policy, Climate Change Act/policy of government of Nepal, and National Strategy of Disaster Risk Management (2018-2030), National Adaptation Plan (NAP) of Government of Nepal and cash & voucher assistance (CVA) programming in Nepal.

People consulted will include past and present implementing and strategic partners and allies, as well as an appropriate mix of:

  • Plan International Nepal staff
  • Relevant Plan International National Organizations
  • Relevant Plan International APAC/Global Hub staff
  • Relevant Government Ministries, Agencies, and Councils at local , provincial and federal level
  • European Union, UN agencies, INGOs, UN- HCT, CCG, AIN working groups ( GESI, Protection, DRM, education, health etc.) and existing clusters in Nepal.
  • Civil Society networks, coalitions and forums
  • Academic institutions (universities, policy institutes, or think tanks)
  • Media or media development organizations
  • Legal entities or jurists (e.g., Independent Human Rights Commission, Deputy Mayors, Forum for Women, Law and Development)
  • Feminists and women’s rights’ advocates and organizations
  • Plan International Nepal’s sponsored children including girls and boys (program participants) and the communities/schools
  • Plan International Nepal’s implementing partner organizations

8. Expectations for Deliverables

a) The review report will be an informative, well-written 15-20-page document that can be easily comprehended. It will be presented in a professional and attractive manner, in accordance with Plan International’s branding guidelines.

b) The Plan International Nepal’s proposed new 5-years Country Strategy (2023-2028):

  • Is a well-written, professional 15-20-page document that can be easily comprehended and applied.
  • Emerges from broader consultations and learning from the experience of the existing Refreshed Country Strategy.
  • Responds to the country context/needs, as it is based on a collaborative, gender- and conflict-sensitive analysis of root causes of gender inequality and social injustice in Nepal.
  • Is based on Plan International’s focus on programming and influencing, and challenges traditional gender and social norms and power struggles.
  • Focuses on choices that, when implemented, will allow Plan International Nepal to maximize its impact at scale.
  • Presents appropriate resource (financial and human) needs to deliver the CS.
  • Positions the country in the context of the region and is clearly linked to the Plan International’s Global Strategy 2022-2027.
  • Adheres to existing humanitarian agreements, climate crisis (CC) agreements/negotiation including government and UNFCC priorities for Nepal, standards, norms, policy, and guidelines for Disaster Risk Management (DRM).

c) The presentations will be clear, concise, and follow Plan International’s branding guidelines

9. Consultancy Management

The communication focal point for this consultancy will be Partner Management and Impact Director. The Country Director, along with the Country Management Team and a core strategy review group will provide oversight and coordinate technical inputs and support, as well as monitor the research.

10. Ethical and Safeguarding Children and Young People Policy

The applicant must declare any Conflict of Interest with Plan, employees or other stakeholders, as part of their bid.

Child protection is a term used to describe the responsibilities and activities undertaken to prevent or to stop children being abused or ill-treated. It is Plan International’s duty and responsibility to reduce the risks of abuse to the children who we have contact with and keep them safe from harm. Plan International’s Child Protection Policy, “Say Yes to keeping children and young people safe.”

Plan International Nepal has committed its overriding framework to protect children who come into contact with Plan International employees, volunteers, partner organizations and individuals, including consultants, who are working on behalf of Plan International. The consultant should include statements in the proposal on how he or she will ensure ethics and child protection during the commencement of the assignment and during the field work. The consultant should also specify other ethical protocols to be followed during the due course of the evaluation. The consultant is expected to take consent of the respondents and/or children’s guardian before taking photographs and ask if their photographs, verbatim or case stories could be used in report and for public dissemination. Such consent must be documented and submitted to Plan International Nepal along with the final report.

Consultants must apply a rights-based and do no harm approach. Consultants must sign the Non-Staff Code of Conduct along with the consultancy contract.

11. DOCUMENTATION OF RESEARCH

  • Plan requires proper documentation, whether it is citing of sources, field notes, interview transcripts, meeting minutes, focus group discussion notes, etc. We expect consultant/s to be rigorous in documentation of sources.
  • The report(s) must include full citations for all the sources used. A style guide will be shared for references and format.
  • Primary sources must be used wherever possible over secondary sources. For example, the researcher should reference a statistic to its original report, not where it is cited second-hand by a newspaper or website.
  • If people have been interviewed during the research, the consent forms and interview notes should be submitted, signed and dated.
  • If quantitative analysis has been done as part of the research, the raw data should be provided, and all steps of calculations shown, in relevant software.

12. REQUIRED QUALIFICATIONS AND EXPERIENCE

The consultant (key individuals in the team) should have following qualifications and experiences:

  • Advanced degree (minimum Master’s degree) in social sciences or humanities (development studies, political science, sociology or acceptable discipline)
  • Good understanding of development and humanitarian programs
  • Significant experience in strategy development (preferably for rights-based international development and humanitarian organizations)
  • Significant experience in conducting qualitative research, including reviews and evaluations, with team leader having strong leadership skills and the ability to work as part of a team, constructively with other experts
  • Excellent command of written and spoken English, with demonstrated competency in producing well-written documents, in clear, concise and correct language
  • Excellent analytical skills and experience in gender analysis, context analysis, political economy and power analysis
  • Ability to deliver a high-quality product to deadline
  • Knowledge of Nepalese context, including South Asian context an asset

13. SUBMITTING AN EXPRESSION OF INTEREST

Interested firms shall submit a technical proposal and financial proposal. The technical proposal must include:

  • an expression of interest letter that clearly states their interest in and suitability for the role (1-2 pages),
  •  scope of work
  • the proposed methodology (3-4 pages)
  • outputs/deliverables
  • writing sample (preferably a strategy) that the firm has written
  • CV of the individual/ individuals who will be involved during the process, including three contactable references of organizations you carried out such assignment in last 2 years.
  • Any other relevant documents

The financial proposal will include an indicative budget including taxes, if applicable. The financial proposal will include a breakdown of costs including daily rates and involvement for each expert proposed and other administrative expenses.

The Consultant shall submit both the “Technical” and “Financial” Proposal. Also include the electronic copy of Technical Proposal (in word version) in a pen drive inside the technical proposal envelop. In the cover letter of proposal, the offeror must have to mention “Review and Development of New Country Strategy 2023-2028.”

1. Sealing and marking of proposals: The Offeror shall seal the proposal in one outer and two inner envelopes, as detailed below.

(a) The outer envelope shall be marked as:

“Review and Development of New Country Strategy 2023-2028.”

(b) The 2 inner envelopes shall indicate the name and address of the Offeror and should be clearly marked with “Technical Proposal” and “Financial Proposal”. There will be one separate sealed envelope for the Technical Proposal and one separate sealed envelope for the financial proposal. Also, the sample products must also be submitted.

Note: If an offeror submits the financial proposal (budget) within or in the same envelop as the technical proposal, it will be automatically disqualified.

The proposals must be received by Plan International Nepal at the address specified below with proper seal and marking no later than 5 pm on 18 July 2022.

Plan International Nepal,

Ward No.- 3, Bakhundole,

Lalitpur, Nepal

Tel: 01-5435560/5435580

14. Selection criteria for hiring consultant

Technical ProposalMax 65
Understanding of the requirements/ objectives5
Soundness of proposed methodologyAlignment with ToRGender- and conflict-sensitiveCollaborative and participatory20
Experience and expertise of the firm/ team membersSignificant (minimum 5 years) in strategy development (for rights-based development organizations/INGOs a plus)Significant (minimum 5 years) experience in conducting qualitative research, including reviews and evaluationsSignificant experience as a research team leader, strong leadership skills and the ability to work as part of a team, constructively with other experts20
Quality and relevance of writing sample and references20
Financial ProposalMax 35
Reasonable and realistic budget, with appropriate cost breakdown35

15. Cost and payment

The firm should submit the total budget in the proposal with detail appropriate breakdown for fees and administrative expenses including applicable taxes. The contract amount will be paid in three installments. The first installment of 25% of the contract amount will be paid immediately after signing the contract. The second installment of 35% will be paid after finalization of Phase 1 and the final installment of 40% after accomplishing all the task with satisfactory output. Plan International Nepal will ask for the correction and incorporate feedback until the strategy is finalized and accepted by Plan International Nepal.

16. Rights to Copyright

The deliverables shall be the absolute property of Plan International and all the copy right will be with Plan International Nepal. Information collected during the process cannot be used by any other parties other than Plan International or for this particular assignment.

17. Consultancy Validity Check List:

Applied For: …………………………………………………………..

Name of Consultant/Firm:……………………………………………

Bid Submission Date: ….…………………

Note: EoI received without above documents will be considered as disqualified. Furthermore, applications from non-VAT registered individuals or Tax exempted organizations will not be entertained for the process.