Call for EOI – Consultancy Service to Produce IEC Material for Community Orientation

The International Federation of Red Cross and Red Crescent Societies (IFRC)

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing…

Call for EOI – Consultancy Service to Produce IEC Material for Community Orientation

IFRC/Danish Red Cross Nepal is looking for consultancy services to produce IEC material for community orientation.

Interested applicant should submit their expression of interest and required documents as mentioned in ToR to Ms. Aliza Baidya at aliza.baidya@ifrc.org , latest by 17 July 2022.

Terms of Reference (ToR) to produce IEC material for community orientation

Forecast-based Action and Shock Responsive Social Protection in Provinces 5 and Sudhur Paschim, Nepal

01st July 2022

1.  Background

There is increasing evidence that acting in anticipation of a disaster rather than solely in response and delivering consistent support to the most vulnerable via government social assistance programs can reduce the impacts of extreme weather events. Acting in anticipation helps to target the right people at the right time and reduce the impacts and costs of response and recovery. Bringing the two concepts together in Nepal – Forecast-based Action (FbA) and Shock Responsive Social Protection (SRSP) – represents a valuable opportunity to improve system delivery, build off innovations, and reduce the disaster burden in one of the world’s most disaster-prone countries. However, this idea holds many challenges. There are very few countries where anticipatory action has successfully been integrated into social protection (SP) systems. Mainstreaming the two concepts into Nepal’s social security allowance program (SSA), one of the country’s key SP programs, will require careful design, testing and advocacy at many levels. 

Nepal is implementing several social protection (SP) programs of which the Social Security Allowance (SSA) is the largest that provides allowance to senior citizens, single women, individuals with disabilities, children, and endangered ethnicities. While the SSA aims to support people with vulnerabilities in regular times, there are ample opportunities of integrating shock-responsiveness in this program to operate and provide additional support right before, during and after a disaster. 

The European Union Civil Protection and Humanitarian Aid-funded project “Forecast-based Action and Shock Responsive Social Protection in Provinces 5 and Sudhur Paschim, Nepal” is implemented by a consortium formed by Nepal Red Cross Society, Danish Red Cross and Handicap International, led by Danish Red Cross, and with technical/strategic support by the Red Cross/Red Crescent Climate Centre and UNICEF. 

This project aims to support an approach that integrates greater shock responsiveness and anticipatory action into Nepal’s SSA program, in order to inform the development of more responsive and anticipatory SP and early actions that protect the most vulnerable before, during, and aftershocks. It will build up from existing research, consultation with stakeholders, experiences of the Covid-19 preparedness and response operations using the SP system in Nepal, simulate possible designs of a shock responsive system and identify approaches with the highest potential, including contingency plans that could be scaled up. Consolidating learning and documenting evidence will serve as a proof of concept to test this innovation and support institutionalization of these systems.

2.  Purpose, Objective and Audience

Purpose: The purpose of the consultancy is to produce an IEC material on Anticipatory Action that will be used by the community mobilizers to orient households who are at risk of flood disaster, so that they can be aware of the early actions to be taken in case of a possibility of a flood and be able to minimize its impact. The IEC material will include: 

  • Around 30 illustrations, sketches or drawings that conveys key messages to be delivered to the community.
  • Editing the content (4-5 pages, Nepali language, Preeti font, 15 font size) to make it community friendly language, simple and easy to understand, including ensuring correction of grammars and typos. 

Objective and audience: 

  • Primary audience for the IEC material will be the target communities who are at risk of floods, more specifically in western Terai region (Bardiya, Kailali) of Nepal. Therefore, the language and illustrations should be contextual to western terai region, particularly pictorial illustrations and characters should be contextual to Madhesi and Tharu community. 
    • The IEC material will be used during community orientation so that they can learn and implement the lessons before a flood hits their communities and are able to minimize the impact of the disaster. 
  • Secondary audience of the video will be stakeholders (Municipal officials, humanitarian organizations, federal level government officials, donors etc.) who are involved in Anticipatory Action. 
    • The IEC will inform them on the relevant subjects and will also reinforce the advocacy materials to promote scaling and replication of the AA approach. 

3.  Methodology

  • Consultation meetings with the project team to understand the content in depth. 
  • Review the 4-5 page content provided by the team. Simplify the language to make it easier to understand, ensure correct usage of grammar and typos.  
  • Submit a workplan with timeline. 
  • Provide a draft idea of the content and sketch for review, inputs and approval from the team. 
  • Ensure that the inclusion and accessibility guideline is followed to ensure that the IEC is understandable to audiences with diverse types of disabilities.  
  • Present the IEC material to the project team, consolidate the feedbacks, and incorporate the feedbacks to finalize it.

4.  Tentative Schedule

Tentative period of the consultancy will be from July – August/Sept 2022. 

5.  Skills and Requirements

  • The consultancy is open for both individuals and companies. During the application process, the applicants must submit CV of all team members who will be engaged in the project. 
  • At least five years of relevant professional experience in producing wide range of IEC products. Experience in producing such content for disaster management related topics will be considered an asset. 
  • A creative team who is passionate about storytelling and simplifying program content that is easy to understand by the masses. 
  • Ability to collaborate and address inputs at each stage of production provided by the consortium members. 

6.  Selection criteria

  • Quality of samples submitted during the application process
  • Team composition and diversity, experience, and qualification 
  • Commitment to quality of deliverables and timely delivery
  • Technical and financial proposal

7.  Financial Proposal 

Submit a financial proposal in NPR including all applicable tax/vat in the below format.

S.No.Line headUnitNo. of unitPer unitTotal
1Quality control and coordinationOne time cost1
2Graphic illustrationPer illustration30
3Editing LanguagePer page5

8.  Required documents

Interested organization or individual should submit the following documents:

  • Acknowledgment of ToR. (Please attach the signed copy of these Terms of Reference with your offer).
  • Team composition and their CV. Only include the ones who will be directly involved in this project. 
  • Relevant work samples. 
  • A financial proposal with cost break down inclusive all applicable vat/tax.
  • Accompanied by a tentative work plan, including working days for main activities and milestones (e.g., using a Gantt chart).
  • A document presenting the consultancy team.
  • Copy of Business registration/vat/PAN.

How to apply: 

The full application package should be submitted to aliza.baidya@ifrc.org no later than 17th July 2022. The incomplete application in all respect and applications submitted after deadline will not be considered. 

We thank you in advance for understanding that only short-listed candidates/Company will be contacted for the next step in the application process.