Trainee Opportunity-Admin Associate

DanChurchAid (DCA)

DanChurchAid (DCA) We have been supporting development work in Nepal since the 1980s. We focus on the following sectors to improve the life of the most marginalized communities in some of the most remote and vulnerable regions of Nepal, through a rights-based approach: Inclusive Citizenship for Accountable Governance/ Resilient Livelihoods and Sustainable Food Security/ Humanitarian Response and Disaster Risk Reduction/…

Job Information

  • icon
    Duty Station Lalitpur
  • icon
    Type of Appointment Full time
  • icon
    No. of Openings 1 opening
  • icon
    Salary Negotiable / Monthly
  • icon
    Job Level : Mid-Level
  • icon
    Job Experience : As Per Job Detail
  • icon
    Job Category Development & Project
  • icon
    Job Qualification : Bachelor
  • icon
    Posted Date : Jun 09, 2022

Job Description

DCA Nepal seeks application from female candidate who is keen to build foundation for challenging and rewarding career in an international development environment through hands-on knowledge and practical experience as Trainee. This is an opportunity starting immediately for a year, based at Nepal Country Office, Kathmandu.

The Trainee will work in Admin team as Admin Associate and will report to Office Manager. She will be responsible as front desk contact point; supporting Office Manager in providing admin and logistic services; maintaining office inventory; making travel and ticketing arrangements. In addition, she will extend her support to Finance team in submitting payment request with proper documentation and filing accounts documents.

Key responsibilities include:

  • Receive all telephone calls and visitors with courtesy
  • Update daily employee in & out information and circulate
  • Maintain and update employee telephone list and emergency information
  • Provide admin and logistics support for office management and official events
  • Arrange tickets for domestic and international travel for DCA employee, consultants and official visitors
  • Maintain a list of all upcoming travel, including details regarding dates, schedules and itineraries
  • Provide support and logistics to including preparation of welcome packets, hotel reservations, and transportation logistics
  • Prepare vendors invoicing and submit payment requests to Finance team ensuring proper documentation
  • Assist the Finance Officer in preparing cheque/voucher as needed and informing vendors/ service providers, and consultants for its collection
  • Scan and file accounts documents

What you bring:

  • Knowledge of office administration, logistics, documentation & filing and payment process
  • Telephone handling and good interpersonal skills
  • Good verbal and written communication both in Nepali and English
  • Ability and willingness to work in team
  • Self-motivated, creative and ability to perform with minimal supervision

Required Qualification & Experience

  • Bachelor’s Degree in relevant field
  • Committed to pro-poor, rights based and gender sensitive work
  • Able, willing and committed to work with people of different backgrounds
  • Contribute constructively to a working environment based on mutual respect, trust and commitment

How to Apply

Interested female candidate irrespective of age, gender, race, religion or ethnic affiliation are encouraged to apply for this opportunity.

To apply, please log into the below link:

Admin Associate (Trainee) – Intranet DCA (

Applications consisting of the below will only be considered:

  • Cover Letter (max 1 page)
  • CV (max 2 pages)

Only short-listed candidates will be contacted.

Closing date for application will be Tuesday, 21 June 2022

DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us.

Everyone applying for a job with DCA must be ready to comply with our Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.

Telephone inquiry will not be entertained