Project Management Office (PMO) – Senior Officer

United Nations Office for Project Services

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central…

Job Information

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    Duty Station Kathmandu
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    Type of Appointment Full time
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    No. of Openings 1 opening
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    Salary Negotiable / Monthly
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    Job Level : Mid-Level
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    Job Experience : 2 + Years
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    Job Category UN | United Nations
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    Job Qualification : Master
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    Posted Date : May 20, 2022

Job Description

The primary role of the Project Management Office (PMO)-Senior Officer is to provide Nepal Country Office with the structures, tools, and techniques needed to ensure that it has the right programs and projects in place, that operational and change priorities are balanced, the governance and decision-making is facilitated, and it has the resources and capability to deliver them consistently well.

The functions and services of the PMO include:

  • Portfolio Support: Ensuring UNOPS is focused on doing the right projects by supporting management decision-making.
  • Delivery Support: Ensuring UNOPS is doing projects the right way, through the effective delivery of the programme and projects.
  • Best Practices: Applying UNOPS standards in project management, encouraging consistent working practices, and ensuring appropriate application.

The Project Management Office (PMO)-Senior Officer will ensure those project management policies, processes, and methods are followed and practiced according to the organization standards while acting as the overall Project Assurance capacity within the business unit on behalf of the Director and Representative (Executive). The PMO strongly contributes to moving the Nepal Office toward achieving its mission-focused goals and objectives. The Project Management Office (PMO)-Senior Officer will be supervised by the Country Manager.

Functional Responsibilities

Purpose and Scope of Assignment

1. Support to Project Management activities

Provides administrative support to the Country Manager regarding all ongoing project activities and support to the Support Services in relation to coordination with projects.

Directly contribute to the monitoring of programme and project management activities in the country in line with service agreements and project documents by providing the back-end support required to review project files.

Support the Country Manager in project development, implementation, and, as and when appropriate, amendments, of project budgets and ensuring synergies across the MCO.

Supports in the development of the resource tracking systems for use within the PMO, complementary to UNOPS’ online tools, to ensure effective planning, forecasting, and tracking of delivery across the Nepal Office.

Identities, and anticipates in a timely manner, potential risks, and issues and advises mitigating measures to the Country manager.

2. Set-up and closure

Liaise closely and support the Head of Support Services in all project assets and finance-related issues. Oversee and coordinate all project closure activities, ensuring appropriate disposal of project assets,

timely and effective final (operational) reporting, initiation of financial disbursements as appropriate during Defects Liability Periods, updating of information on the UNOPS Management Workspace(MWS), and effective handover of closed projects to UNOPS HQ for financial closure processes.

Act as the Country Office focal point for all project closure activities, including training project teams and following up on project teams who are undertaking these activities.

3. Monitoring and Reporting

Support in the consolidation of project issues from the regular project reports in accordance with donor guidelines for reporting.

Regularly review project status, evaluating performance criteria (scope, cost, schedule, and quality).

Maintain diaries and progress reports as required by UNOPS standard procedures and as directed by the Head of Programme.

Undertake routine checks of delivery data within the dashboard system, using the UNOPS OneUnops

system as required.

Undertake routine maintenance and implementation of effective monitoring and evaluation systems of programme and project activities, in line with logical frameworks.

Within the context of monitoring and evaluation, ensure all projects submit and regularly update specific milestones and targets for the duration of projects’ life cycles, and tracks progress, or otherwise, against such information.

Provide editorial support to programmes and projects, ensuring effective and timely dissemination of reports, in line with project documentation and clients’ expectations.

Provide the Country Manager and the Head of Support Services with necessary project analysis reports and information to support areas relevant to the project management team (i.e. Locally Managed Direct Costs projections etc.).

Coordinate and oversee the implementation of requests or initiatives relevant to project management from the Regional Office, IPAS, and HQ Teams, as required.

4. Stakeholder engagement

Support in the management of communications across programmes and projects.

Coordinate internal programme/project communications.

Monitor the effectiveness of programme/project communication.

5. Quality Assurance

Work with internal audit and finance to support projects to comply with audit requirements. Ensure compliance with UNOPS defined standards for programme/project management.

Act as the secretariat for the Project Quarterly Assurance exercise and provide relevant documentation and knowledge management

Support in the quality control for management products (project documents, reports, etc.).

6. Knowledge management and innovation

Support the PMO office in administering effective capacity-building activities to build the long-term and sustainable capacity of national staff.

Support the PMs and the wider PM community to share case studies, lessons learned, and best practices in the Knowledge System.

Contributes to the oversight of lessons learned procedures, ensuring that lessons learned are shared in a timely and appropriate manner.

Impact of Results

The Project Management Office (PMO)-Senior Officer directly impacts the achievement of project results by supporting the Country Manager and the Head of Programmes. Implement effective project management methods and strategies, reduced risks, cut costs, and improve success rates. This consequently reinforces the visibility and image of the UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project Services.

Required Qualification & Experience

Education

A Master’s degree in Project Management, Engineering, Architecture, Business Administration, or related field is required.

A combination of a Bachelor’s degree in Project Management, Engineering, Business Administration

or related field with an additional 2 years of relevant work experience may be accepted in lieu of the

education requirements outlined above.

Experience

A minimum of 2 years of relevant experience is required, specifically in the field of Project Management with experience of successful implementation and/or oversight of programmes and projects.

Previous experience of working within a PMO environment is required.

Related experience in urban planning and development will have an added advantage.

Skills in project management support, reporting, and financial analytics are desired

Languages

Fluency in English is required;

Certifications

PRINCE2 Foundation Certification is required.

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

How to Apply

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type: Individual Contractual Agreement (ICA)

Contract level: IICA1

Contract duration: Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance

 

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx