Programme Assistant

UNFPA

The United Nations Population Fund, formerly the United Nations Fund for Population Activities, is a UN agency aimed at improving reproductive and maternal health worldwide. Our mission is to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.

Job Information

  • icon
    Duty Station Dhangadhi
  • icon
    Type of Appointment Contract
  • icon
    No. of Openings 1 opening
  • icon
    Salary Negotiable / Monthly
  • icon
    Job Level : Mid-Level
  • icon
    Job Experience : 5+ years
  • icon
    Job Category UN | United Nations
  • icon
    Job Qualification : High School
  • icon
    Posted Date : May 02, 2022

Job Description

All applicants who have applied for this post don’t need to re-submit their applications.

Closing Date: 20 May 2022 by 5 pm Nepal time
Duration: One year (renewable)
Contract Type: Fixed-Term
Post Level: G-5
Duty Station: Dhangadhi

Main Tasks & Responsibilities

A. Support to Evidence-based Programme Planning and Implementation:

  • Assists the team in evidence-based design, planning, budgeting, programme implementation, monitoring and reporting of interventions supported by the team towards achieving measurable results.

B. Support to Programme Management:

  • Supports the selection and contracting of consultants, academia, researchers and implementing partners.
  • Supports the monitoring of project activities, review meetings and evaluation missions.
  • Assists in organising the planning and review meetings within the office, with partners and government.
  • Assists in internal control and assurance activities, including assessments, audits and spot checks of implementing partners, and any HACT related functions.
  • Supports annual and quarterly work-planning, budget revisions, programme and financial monitoring processes.
  • Assists in entering the Workplan in GPS, generating the draft Workplan, and documenting revisions of UNFPA programmes.

C. Support to Knowledge Management:

  • Supports with updating the knowledge platforms with relevant products, including country programme profiles, country programme and projects documents, mission documentation and reports, among others.
  • Reviews incoming correspondence, collecting and/or preparing the necessary information for reply/action, and preparing the first drafts of responses to inquiries for action by concerned staff.
  • Supports in managing and maintaining an accurate e-filing system of projects and for all counterparts.
  • Prepares and distributes minutes in a timely manner and assists the Head of Provincial Office  by following up on agreed actions and implementation of tasks.

D. Financial, Administrative and other Operational Support:

  • Provides support to program staff in coordinating with implementing partners to submit accurate Annual Workplan reports and FACE forms in a timely manner.
  • Supports program staff in reviewing FACE form submissions to ensure that expenditures are in line with approved workplans.
  • Reviews and analyzes past and current expenditures of different programmes in accordance with UNFPA’s global resource allocation system and annual guidelines, including trends in patterns of resource allocation and utilization to guide recommendations and proposals for distribution of resources provided to different programmes and partners.
  • Coordinates the review and finalization of inputs for financial reports for donors.
  • Provides administrative and logistical support in coordinating review meetings and other project-related workshops and events.
  • Collaborates with team members in the Field Offices, Programme Units, Operations Unit, on administrative and financial management tasks, including preparation of meetings, strategic events, travel, procurement and other related functions.

Others:

  • Act as a back-up on selected functions to other Programme Assistant/Associates and Admin/Finance Associates during their absence.
  • Carry out any other duties as may be required by the supervisor and UNFPA leadership.

Required Qualification & Experience

Education:

  • Completed Secondary Level Education required. First level university degree desirable.
  • Knowledge and Experience:
  • A minimum of five years of relevant experience in programme/ project management.
  • Proficiency in current office software applications and corporate IT systems.
  • Good writing and communication skills.

Languages:

  • Fluency in oral and written English and Nepali is required.

How to Apply

UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.

A full job description of the position can be accessed at https://nepal.unfpa.org/vacancies and only online applications using this link will be accepted.

A full job description of the position can be accessed at https://erecruit.partneragencies.org  and only applications using this link will be accepted

Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at https://www.unfpa.org/resources/step-step-guide-applying-jobs-unfpa Please print out the Guide for your reference during the registration and application process.

Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status. UNFPA provides a work environment that reflects the values of gender equality, teamwork, embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all, including persons with disabilities.