Programme and Finance Assistant

UNFPA

The United Nations Population Fund, formerly the United Nations Fund for Population Activities, is a UN agency aimed at improving reproductive and maternal health worldwide. Our mission is to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.

Job Information

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    Duty Station Kathmandu
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    Type of Appointment Full time
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    No. of Openings 1 opening
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    Salary Negotiable / Monthly
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    Job Category UN & Non - Profit ,NGO's | INGO's | GOV's
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    Job Level : Mid-Level

Job Description

Background Information
PLEASE NOTE THAT THIS VACANCY IS ONLY FOR NATIONALS OF NEPAL.

Closing Date: 22 April 2021 (5 pm Kathmandu time)

Duration: One year (renewable)*

*No expectancy of renewal in accordance with UN Staff Regulations 4.5

Duty Station: Dhangadhi, Nepal
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Organizational Setting
SCOPE OF SERVICES:
Advancing gender equality and promoting the empowerment of women are key priorities in the UNFPA Strategic Plan 2018-2021.

UNFPA is a leading player in Gender-Based Violence prevention and response in Nepal. The Country Office manages a portfolio of Gender-Based Violence (GBV) programmes, focused both on multisectoral essential services and on prevention. This includes its flagship GBV Prevention and Response (GBVPR) project, jointly funded by the Governments of Norway and Switzerland. Evaluations and reviews have shown positive results from the first phase of the project, and there is scope to consolidate and further expand the GBV portfolio through a second phase of the project. This position is intended to assist the country office in managing the second phase of the GBVPR project as well as to further enhance and grow UNFPA Nepal’s programmatic and thought leadership in this area.

The Programme/Finance Assistant is located at UNFPA office in Kathmandu and in Province 1 (Biratnagar) and Province 7 (Dhangadhi), and will work under the day-to-day supervision of the Programme Associate, GBV in Kathmandu or respective Provincial Programme Coordinators (Province 1 and 7).

S/He provides programmatic, secretarial, administrative, logistical and financial support in the implementation of programme activities, while ensuring full compliance of programme and financial processes with UN/UNFPA rules, regulations, policies and strategies.

S/He provides effective communications support to the office; ensuring facilitation of knowledge building and management. In addition, the incumbent contributes to basic programme/research data and analysis for the management of the programme and in tracking progress of the programme implementation.
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  • Main Tasks & Responsibilities
    Assist in programme formulation and work-plan creation, maintain and update project profiles, including progress reports and work plan review in compliance with programme implementation guidelines;
  • Collate programme related information and procurement needs; support programme personnel in their work plans, monitor and follow-up with Implementing partners on submission of progress and financial reports (e-Face);
  • In close collaboration and guidance of the Operations and Finance Team , support and coordinate the Harmonized Approach to Cash Transfer (HACT) reporting and assurance activities (spot check, audits and micro assessments) and support in follow up of recommendations and additional required action;
  • Assist the programme team in providing support to implementing partners on knowledge management and programme implementation through maintaining an easy reference and friendly access to contacts and mailing lists of partners, key stakeholders, consultants, UN agencies, donors, institutions, individuals, and other contacts;
  • Coach implementing agencies on compliance with UNFPA financial rules and regulations, FACE forms and on recording non-expendable items supported by UNFPA;
  • In close collaboration with the administration team in Kathmandu and the Provincial Offices, follow up on any administrative matters, ensuring compliance with processes for facilitating release of payments, including maintenance of vehicle log registers & vehicle history records, inventory management, assets, leave records, management of common premises, including relevant leases and contracts;
  • In close collaboration with the administration team in Kathmandu and the Provincial Offices, support the arrangement of domestic and international travels for staff/personnel and consultants , with follow up of submission of mission reports by staff;
  • In consultation with relevant staff, initiate draft documents, compile and process logistical, administrative and financial arrangements for meetings, events and workshops organized by the office;
  • Receive visitors/officials; take minutes and/or notes, as required; prepare informal translations and act as interpreter as required; answer and screen telephone calls with tact and discretion;
  • Set up, and effectively maintain and monitor the filing system; set up a follow up system to reduce repetitive action or filling gaps; manage online database of implementing partners; assist in archiving and maintain up-to-date electronic mailing lists;
  • Prepare information and/or briefs, summaries and background documentation required by programme staff for official missions, programme functions, seminars, conferences, events and meetings including arranging audio-visual aids as required, projector and screen, preparing PowerPoint presentations and computer generated visuals, such as, graphs;
  • Ensure optimal communication flows within the unit and with entire sub-office/provincial office, joint country presence offices and external counterparts, through effective use of written, verbal and electronic communication;
  • Perform ad-hoc duties required by the Programme Specialist relating to monitoring and evaluation of the country programme and projects.

Required Qualification & Experience

Education:

  • Bachelor degree in Business Administration, Commerce, Accountancy, Chartered Accountancy and related fields is required.

​Knowledge and Experience:

  • Minimum of three (3) years professional experience in similar role;
    Some experience in research assistance and general understanding of programme support, monitoring and evaluation is desirable;
  • Good writing and communication skills with the ability to draft correspondence in a clear, accurate and concise manner;
  • Experience and knowledge of working with the United Nations is preferable
  • Good interpersonal, planning, organizational and multitasking skills;
  • Ability to work independently and harmoniously in a multi-cultural and multi-ethnic team environment maintaining tact and discretion in all dealings;
  • Computer literacy – Proficiency in the use of MS Office Packages and ERP systems;
  • Good knowledge of Atlas/PeopleSoft is an asset.

Languages:

  • Fluency in English and Nepali is required. Working knowledge of another UN language an asset.
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Required Competencies
Values:

  • Exemplifying integrity
  • Demonstrating commitment to UNFPA and the UN system
  • Embracing diversity in all its forms
  • Embracing change

Core Competencies:

  • Achieving Results
  • Being Accountable
  • Developing and Applying Professional Expertise/Business Acumen
  • Thinking analytically and Strategically
  • Working in Teams/Managing Ourselves and our Relationships
  • Communicating for Impact

Functional Competencies:

  • Logistical support
  • Managing data, documents, correspondence and reports
  • Managing information and workflow
  • Planning, organizing and multi-tasking
  • Job knowledge/technical expertise
  • Managing the organisation’s financial resources.
  • Providing procurement services.
  • Ensuring facilities and assets management.
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UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

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Compensation and Benefits
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

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Disclaimer
WARNING TO APPLICANTS:

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

How to Apply

UNFPA has established an electronic application management system. This allows applications to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.

A full job description of the position can be accessed at https://erecruit.partneragencies.org and only online applications using this link will be accepted.

Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA
at https://www.unfpa.org/resources/step-step-guide-applying-jobs-unfpa. Please print out the Guide for your reference during the registration and application process.

Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV and AIDS and does not discriminate on the basis of HIV/AIDS status. UNFPA provides a work environment that reflects the values of gender equality, teamwork, embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all, including persons with disabilities.

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