Program Finance Associate

Job Description

SUMMARY OF JOB RESPONSIBILITY 

The Program Finance Associate will assist in managing grants/contracts under the Department of Foreign  Affairs and Trade (DFAT) funded Strategic Partnership between The Asia Foundation (the Foundation) and DFAT on Subnational Governance Program (SNGP)in Nepal. S/he will assist in ensuring full  compliance of all grants/contracts with the DFAT rules and regulations; assist in monitoring and financial  reporting of partners; oversee grant/contract payments; assist in training and capacity building to partners;  and coordinate with programs, grants, finance, and administration staff.  

RELATIONSHIPS 

Internal 

Regular communication with Senior Program Finance Officer and Finance & Grants Manager.  Regular contact with relevant Foundation staff as needed.  

External 

Regular communication with local partners and vendors. 

REQUIREMENTS 

Education 

Bachelor’s degree in Accounting/Finance or other relevant fields. 

Experience 

Minimum three years of experience in managing a grants/contracts’ portfolio, monitoring, and  reviewing financial reports of local implementing partners. Experience in auditing and managing  donor-funded projects is preferred. 

Other 

Knowledge of Labor Law, Labor Act, and other legal aspects concerned with taxation. Excellent  communication skills, prioritization skills; willingness to take initiative; ability to critically analyze  information. Fully conversant with using the Microsoft Office suite of programs, particularly MS  Word, Excel, and PowerPoint; strong interpersonal skills; and ability to work effectively and  harmoniously with colleagues from varied cultures and professional backgrounds; willingness to  undertake duty travel to districts.

JOB DUTIES AND RESPONSIBILITIES 

Program Finance duties and responsibilities 

• Draft Letters of Grant, Letters of Contract, amendments, and other documentation necessary  for program development and implementation 
• Update Subaward Management System (SMS) and Procurement Management System  (PROMS) in a timely manner and review grant files for complete documentation. Conduct  PIMS and EPLS check on grantees and vendors  
• Assist in the development of project budgets, partner budgets, and spending projections • Assist in due diligence in coordination with Senior Program Finance Officer and Program  staff 
• Assist in ensuring compliance with grant management and financial policies and practices of  the Foundation and its donors 
• Assist in reviews of financial reports from local implementing partners; and coordinate  implementation and information sharing with other program staff 
• Prepare monthly requests for payment (RFP) for grantees 
• Undertakes field visits, as necessary, to monitor project implementation and meet partner  organizations 
• Assist in reviewing and monitoring spending projections for assigned projects. • Contributes to financial monitoring discussion during the monthly program review and  spending projections meetings 
• Assist in training of financial management practices, spending projections and other  identified financial support needs to local implementing partner 
• Assist in preparing donor financial report  

Other Responsibilities: 

• Provide support to other ongoing programs and activities of the Foundation as and when  required. 
• Undertakes other duties as assigned by the Supervisor. 

Required Qualification & Experience

Education 

• Bachelor’s degree in Accounting/Finance or other relevant fields.

Experience 

• Minimum three years of experience in managing a grants/contracts’ portfolio, monitoring, and reviewing financial reports of local implementing partners. Experience in auditing and managing donor-funded projects is preferred.

How to Apply

Applicants are requested to “Click Here“ to read through the Job Descriptions. Job shall be applied either through email by sending a Curricular Vitae (CV) along with a cover letter describing suitability for the position to country.nepal.jobs@asiafoundation.org referencing respective “Job Position” in the subject line or through an online  Job Application form by May 16, 2022.

Only short-listed candidates will be contacted. Telephone calls will not be entertained.

The Asia Foundation is an equal opportunity employer and is committed to building a diverse and inclusive office environment. Women and people from economically and socially excluded groups are encouraged to apply.