Procurement Officer

Job Description

Save the Children is the leading independent organization for children. We save children’s lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We reached approximately two million populations and invests over 40 million US dollars annually to reach more children than ever before, through programs in Health, Nutrition, Education, Protection and Child Rights and Governance, Livelihood, HIV and AIDS, and Humanitarian crises.

The purpose of this position is to support in day to day logistic and procurement activities and other support functions to run smoothly through field office operation. The role will include logistics support to district offices as well as of partners. S/he is also responsible for procurement related matter of the organization and facilitate the partners accordingly.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY:

• Manage and execute procurement of goods and services required for the organization following the guiding principles “Best Value for Money, Transparency, Accountability, Equal and Fair competition”.
• Manage online procurement systems (ProSave) and execution online procurement (Goods/Services and Consultancy Services) through ProSave online procurement System
• Manage procurement reviewer on the ProSave Systems
• Manage/Upload invoice on the ProSave System
• Work closely Sourcing Coordinator in developing FWAs, agreement and contracts
• Close coordination with suppliers for timely receiving of supplies
• Support on procurement of goods is in high quality, timely and cost-effective adhering to established policy of the organization/ PNGOs and at the field level.
• Ensure procurement policies including donors’ requirements are followed all the time and pay attention for making zero non-compliances.
• Develops and maintains an effective working relationship with vendors/suppliers.
• Update the procurement tracker and report to line manager.
• Work through supply chain model of procurement to deliver goods on time.
• Work in emergency siutation in the region or as assinged as per full spectrum aspect of the organisation as well as being the leader in emergency preparedness and response for children.
• Support and necessary capacity build of PNGOs staff in procurement and Logistic and Support in preparation procurement plan to PNGOs
• Supporting Save the Children’s dual mandate of development programs
• Keep updated him/herself about market dynamics,
• Support program department on special events e.g. seminars, workshops, retreat.
• Monitoring and backstopping support to district-based partners on procurement
• Identify gap on partners Admin & Logistic staff and provide onsite coaching on ProSave
• Any other duty assigned by line manager.

Required Qualification & Experience

• Bachelor’s degree in management
• 3 years’ experience in procurement management in reputed organisation (2 years for GSI group*)

ESSENTIAL:

• Interpersonal communication and coordination
• Leadership & management
• Program designing
• Advocacy & lobbying
• Negotiation
• Resource mobilization
• Reporting writing and analytical skills
• Training, coaching, & mentoring

How to Apply

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Save the Children does not charge a fee at any stage of the recruitment process.

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