Procurement Logistics Assistant

IOM Nepal

The International Organization for Migration (IOM) - a related organization of the United Nations - is the leading intergovernmental organization in the field of migration. It works to meet the growing operational challenges of migration, advance understanding of migration issues, encourage social and economic development through migration and uphold the well-being and human rights of migrants.

Job Information

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    Duty Station Kathmandu
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    Type of Appointment Full time
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    No. of Openings 1 opening
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    Salary Negotiable / Monthly
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    Job Level : Mid-Level
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    Job Experience : 4+ year
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    Job Category Development & Project
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    Job Qualification : Bachelor
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    Posted Date : Jul 21, 2022

Job Description

Position Title: Procurement Logistics Assistant

Duty Station: Kathmandu, Nepal

Classification: General Service Staff, Grade-4

Type of Appointment: Special Short Term ,6 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: August 02, 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context: 

Under the overall supervision of the Head of Resources Management Officer and direct supervision of National Procurement Logistics and Government Liaison Officer, Security FP, the incumbent will be supporting procurement activities of the organization. The incumbent’s responsibilities will include the following:

Core Functions / Responsibilities: 

  1. Responsible to purchase required office equipment, supplies, materials.
  2. Strictly adhere to the proper IOM administrative procedures and standards for follow up, canvassing, bidding, ordering and stock keeping  and timely delivery of procured supplies and materials.
  3. Closely coordinate with and ensure that all project-related purchases are reviewed and approved by the Project Manager in advance and coordinate with the Finance Unit on accounting requirements prior to issue of PO.
  4. Handle the shipment of personal effects whenever staff moves in/out of different destination in coordination with the sending/receiving mission.
  5. Coordinate interpreter and translation service as requested by different programme activities.
  6. Provide assistance to identify appropriate venues for training /workshop/conference and events within the country by following procurement procedure.
  7. Coordinate and handle all request for printing materials such as books, brochure, letter head, banner, visibility items, business card etc.
  8. Maintain assets inventories timely by scanning the QR code tagged in assets and handle the assets disposal process via scrap sale/auction/donation by following assets disposal procedure. Conduct assets verification in a yearly basis or as required.
  9. Responsible to order stationeries required for different unit and to maintain inventories and store.
  10. Maintain daily fuel logbook and handle request for procurement of fuel as per the requirement.
  11. Handle in procuring medical/lab supplies/equipment and IT related goods and services.
  12. Responsible to handle petty cash and settle it on monthly basis.
  13. Undertake any other duties that may be assigned by the supervisor from time to time which are commensurate to the position.

Required Qualification & Experience

Education

  • Bachelor’s degree in business management, marketing, accounting or a related field with 2 years of experience.

Or

  • Secondary Education in above field with 4 years of experience.

Experience

  • Past experience of handling procurement and logistics work.
  • Knowledge of UN/IOM procurement practice and procedures will be an advantage.
  • High level of computer literacy.
  • Good communication and negotiation skills.

Languages

Fluency in English, Nepali is required.

Required Competencies

Values – all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Appointment will be subject to certification that the candidate is medically fit for appointment. Only Nepali Nationals will be considered for this position.

How to Apply

Interested Candidates are requested to submit their application indicating clearly the position applied, VN number and CV with three references to the following address: Human Resource Department, International Organization for Migration, P.O. Box 25503, Baluwatar, Kathmandu or email to iomnepaljobs@iom.int by 02 August 2022. Only short-listed candidates will be called for interview.