Procurement & Logistic Assistant

IOM Nepal

The International Organization for Migration (IOM) - a related organization of the United Nations - is the leading intergovernmental organization in the field of migration. It works to meet the growing operational challenges of migration, advance understanding of migration issues, encourage social and economic development through migration and uphold the well-being and human rights of migrants.

Job Information

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    Duty Station Kathmandu
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    Type of Appointment Full time
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    No. of Openings 1 opening
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    Salary Negotiable / Monthly
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    Job Level : Mid-Level
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    Job Experience : 2 + Years
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    Job Category Admin & Management ,UN | United Nations
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    Job Qualification : Bachelor
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    Posted Date : Aug 03, 2021

Job Description

International Organization for Migration (IOM) is looking for suitable candidate for the position of Procurement & Logistic Assistant to assist IOM Procurement & Logistic Department, according to the Terms of Reference below. Interested applicants are invited to apply by 16.08.2021 at the latest, referring to the Call for Applications reference code.

Reference Code: CFA-14/2021

Position Title: Procurement & Logistic Assistant

Duty Station: Kathmandu

Type of Appointment: Ungraded, 3 months

Estimated Starting Date: As soon as possible

Closing Date: 16 August 2021

Context:

Under the overall supervision of the Resources Management Officer and direct supervision of National Procurement Logistics & Government Liaison Officer, the incumbent will be responsible for carrying out procurement activities of the organization.

Core Functions / Responsibilities:

  1. Ensure full compliance of procurement activities with IOM rules, regulations, policies and guidelines. Collect bids or quotations based on requests from various sections for purchases/services and analyse them in accordance with procurement guidelines based on competitive prices, delivery time, quality of service and vendors’ credentials.
  2. Prepare purchase orders and ensure full compliance of term and conditions including authorization by relevant authorities and confirm vendor’s acceptance on all POs and follow up for timely delivery.
  3. Coordinate with GPSU and LEG department for endorsement and approval of contract as and when required.
  4. Process for the payment to the vendors upon delivery of goods and services following the receipt of Goods Receipt Note from requestors.
  5. Ensure proper procurement filing (including e-filing) systems are in place, organized and maintained.
  6. Maintain a tracking system for commodities, supplies and equipment.
  7. Support on inventory management and conduct physical verification of the assets in CO and sub-office.  Ensure all newly purchased assets are tagged and assist the unit in preparing Assets Assignment Forms.
  8. Organize proper stock keeping of recurring materials such as office supplies, IT consumables as well as equipment needed by the mission.
  9. Support the team to handle all request for printing materials such as books, brochure, letterhead, banner, visibility items, business card etc.
  10. Undertake any other duties that may be assigned by the supervisor.

Required Qualification & Experience

Education

  • Bachelor’s degree in business management, marketing, accounting, or a related field from accredited institution with 2 years of work experience.

Or

  • Completed High School Degree in above field with 4 years of relevant work experience.

Experience 

  • Experience and knowledge of UN/IOM procurement practice and procedures will be an advantage.
  • High level of computer literacy.
  • Good communication and negotiation skills.

Languages

  • Fluency in English and Nepali is required. Proficiency in other languages is an advantage.

How to Apply

Interested Candidates are requested to submit their application indicating clearly the position applied, CFA reference number with three references to the following address: Human Resource Department, International Organization for Migration, P.O. Box 25503, Baluwatar, Kathmandu or email to iomnepaljobs@iom.int by 16 August 2021. Only short-listed candidates will be called for interview.

Posting period:

From 03.08.2021 to 16.08.2021