Outreach Communication Assistant

Job Description

The Outreach Communication Assistant, under the supervision of the Project Manager – Transmission Lines, is responsible for coordination between the project and its stakeholders through providing operational, logistical and administrative support and coordinating the gathering and processing of project information

Implementation

• Assist in coordination and appropriate storage and retrieval of documents coming from district based staff and contractors for activities related to transmission lines;
• Liaise with consultants and contractors and secure weekly and monthly progress reports and alert Project Manager on variations, discrepancies and possible delays in critical path activities.
• Liaise with communication team to ensure targeted outreach to specific concerned stakeholders based on stakeholder engagement plan;
• Maintain coordination and communication with all departments to ensure achievement of transmission lines delivery timelines;
• Maintain required project management documentation and regularly feed information to project management support and M&E teams;

Administrative Support

• Organize logistics and administrative requirements for communications and stakeholder engagement activities (e.g. travel approvals, venue management, per diem, transportation, claims, etc.) and ensure that these are delivered and that costs are controlled in line with established budgets;
• Assist Project Manager to address queries from external stakeholders (e.g. partner organizations, government offices) related to the implementation of project activities to build an informed basis for interaction and increased efficiency in the execution of activities;

Reporting

• Ensure updated Work Breakdown Structure and delivery timelines in MS Project.
• Maintain and update project management tools and trackers and regularly feed information to project management information system and furnish Transmission lines report to M&E team.
• Report progress on stakeholder engagement plan and liaise with communication team to update the plan.
• Provide support to ESP-CAs (field based staff) on maintaining records of received grievances/ complaints and their resolutions.
• Maintain a calendar of project activities and ensure that staff and project stakeholders are informed of upcoming deadlines and project progress against milestones to support overall project management.
• Provide required support to Project Delivery team on reporting requirements.
• Participate in monthly field meetings with project team, contractors and consultants and maintain minutes of the meetings.
• Accompany Project Manager in field level supervision and monitoring with intent of supporting in gathering and generating MIS related information.

Required Qualification & Experience

• Bachelors’ Degree from a recognized institution in Business Administration, Business Information Systems, Public Administration, General Management, Office Management, Economics, Natural Sciences, Social Sciences, Humanities, Arts, Commerce, Public Policy or equivalent fields;
• At least 3 years of relevant experience.
• Ability to work in MS Office including but not limited to expert working skills on MS Project and MS Excel is required.
• Basic knowledge in AutoCad is preferred.
• Prior exposure in transmission lines and/or substations is preferred.
• Prior experience of managing documents in an organization that manages large contractors is preferred.
• Strong skills in document management in international organization

How to Apply

MCA-Nepal provides equal opportunities to all people applying for jobs irrespective of race, caste, religion, culture, and gender.

MCA-Nepal is currently in its preparatory phase of the Compact program before the start of implementation of projects. In this context, MCA-Nepal invites application for the positions given below with detailed job descriptions.

To apply: Please use the following link https://hrmis.mcanp.org/careers and apply by NPT 1700 hours (GMT + 5:45) by March 15, 2022, Tuesday.

The organization reserves the right to reject any/all applications without assigning any reason whatsoever. Canvassing at any stage of the process shall lead to automatic disqualification. These positions are open to all interested applicants, competitive local compensation package will be offered. Women, people of ethnic minorities and Dalits are highly encouraged to apply. Only shortlisted candidates will be contacted for further selection process.