Operations Assistant

Asian Development Bank

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to…

Job Information

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    Duty Station Kathmandu
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    Type of Appointment Full time
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    No. of Openings 1 opening
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    Salary Negotiable / Monthly
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    Job Level : Mid-Level
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    Job Experience : 5+ years
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    Job Category Admin & Management ,NGO | INGO | Charity
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    Job Qualification : Bachelor
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    Posted Date : Sep 01, 2021

Job Description

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

This vacancy is a local staff position. It is open only to nationals and residents of Nepal.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty.  ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Nepal Resident Mission (NRM) within the South Asia Department (SARD). SARD is responsible for providing leadership, innovation, lending, project implementation and knowledge sharing for ADB’s sector and thematic work that covers operations in Bangladesh, Bhutan, India, Maldives, Nepal, and Sri Lanka. NRM is supporting the Government of Nepal’s development objective of accelerated sustainable and inclusive economic growth.

To view ADB Organizational Chart, please click here.

Job Purpose

The Operations Assistant will perform administrative duties for Nepal Resident Mission (NRM), including organizing and maintaining records, contacting with the public, preparing correspondence and reports, assisting in visiting ADB missions and other appropriate functions as required. The incumbent will report to a designated international staff (IS) and senior national staff (NS).

Responsibilities

  1. Mail/Written Communications/Follow-up
  • Ensures that all correspondence and documents for supervisors are correctly typed, copied, or printed, and prepared and submitted on time in compliance with ADB’s standards.
  • Ensures that all incoming mail is logged, properly distributed, and promptly brought to the attention of concerned staff, and that outgoing mails/faxes are delivered on time.
  1. Communications, and Internal & External Contacts
  • Provides efficient reception services by screening incoming telephone calls, taking accurate messages, dealing with queries from internal and external calls to ensure that they are referred in a timely manner to the concerned staff.
  1. Calendar and Travel
  • Ensures the effective coordination of supervisors’ schedules by maintaining their diaries and arranging appointments, meetings, travel, and accommodation as specified by supervisors in accordance with ADB procedures.
  • Assists the visiting ADB missions associated with the supervisors’ task areas.
  1. Office Administration and Logistic support
  • Ensures that office filing systems and records are properly maintained and updated in accordance with an existing framework for easy retrieval.
  • Relieves other administrative assistants when they are absent, as required.
  • Supports NRM and supervisors in organizing workshops, conferences, retreats, and events.
  1. Data Analysis and Report Generation
  • Collects, compiles, and analyzes relevant information and data related to supervisors’ operational tasks, in particular those related to TAs and staff consultants, by retrieving files, preparing tables and charts, and preparing reports as per the relevant staff guidance.
  1. Coordination
  • Familiar with updated IT systems for the relevant tasks as designated.
  • Provides overall coordination of other administrative assistants including contractors, and support and guide their activities with mentoring.
  • Provides administrative assistance to Country Director in the absence of Operational Coordinator or upon her request and guidance.
  1. Others
  • Performs any other duties as may be assigned as part of the work plan.

Required Qualification & Experience

Relevant Experience & Requirements

  • Bachelor’s degree in economics, finance, business administration or related fields.
  • At least 5 years of relevant work experience; related experience in international agencies similar to ADB will be preferred.
  • Demonstrated knowledge and understanding of international agencies’ operational processes and procedures.
  • Proficiency in operating microcomputers and using software packages, for performing word processing, spreadsheets, graphics, and database applications.
  • Ability to liaise and work effectively with staff within own work location and throughout ADB.
  • Ability to work collaboratively with teams as a constructive team member.
  • Ability to establish and maintain productive contacts with appropriate officials of host government agencies, donor agencies and other stakeholders.
  • Very good interpersonal and communication skills.
  • Ability to work with individuals from different cultural/national backgrounds.
  • Very good oral and written English communication skills.
  • For other competencies, relevant to the position, please refer to the link for ADB Competency Framework for Administrative Staff Level 4.

How to Apply

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.  

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Primary Location

: Nepal Resident Mission-Nepal-Kathmandu

Department: South Asia Department

Division: Nepal Resident Mission

Staff Category: Administrative Staff (Field Office)

Position Level: AS 4

Job Posting

: 27-Aug-2021, 9:13:02 AM

Closing Date (Period for Applying) – External

: 10-Sep-2021, 9:44:00 PM