Medical Administration Project Assistant

Job Description

Open to Internal and External Candidates

Position Title: Medical Administration Project Assistant

Duty Station: Kathmandu, Nepal

Classification: General Service Staff, Grade 5

Type of Appointment: Special Short Term ,6 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: May 02, 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: 

The project entitled “Effective case management by strengthening Isolation centres and Ground Crossing Points (GCPs) management for Rapid Response and Preparedness against COVID-19” intends to implement a twofold COVID-19 response to address the gaps and needs identified through the assessment. With a major focus on the migrants crossing the borders and priority to population facing additional vulnerabilities including women, children, elderly and persons with disabilities, the project aims to strengthen the capacities of six GCPs and isolation centres through supporting the Governments of Province 1, 2, Lumbini and Sudurpaschim. Coupled with the physical risk of COVID-19, it is identified that the migrants carry multiple psychological stress and vulnerabilities. As such, the project envisages to support the Government in their ongoing interventions at the targeted areas with the provision of health response support, strengthened WASH capacity and ensuring the protection (including psychosocial first aid) of the migrants to further capacitate the government response for combating COVID-19. Moreover, Displacement Tracking Matrix (DTM) will be implemented for flow monitoring including at informal GCPs, which would be instrumental in attaining readily available COVID-19 and other humanitarian needs information for better-targeted, multi-sectoral assistance to at-risk populations in need. 

Under the overall supervision of the Chief of Mission and direct supervision of the National Program Officer, and, in collaboration with relevant units at the country office, the successful candidate will be responsible and accountable for managing and supporting the administrative and financial portion for the health related components for the “Effective case management by strengthening Isolation centres and Ground Crossing Points (GCPs) management for Rapid Response and Preparedness against COVID-19. In coordination with the program unit the selected candidate will be responsible to support directly and indirectly to the overall project intervention of the project. In particular, she/he will carry out the following duties and responsibilities:

Core Functions / Responsibilities: 

1. Maintain record of overall expenditure of the program activities in coordination with senior line manager.
2. Handle day to day accounting transaction of the program.
3. Entry of daily journal voucher and postings based on double entry system accordingly.
4. Ensure, develop & maintain income goods, equipment, material, and their posting into the proper ledger.
5. Maintain proper filing and effective documentation of all documents related to finance and administration.
6. Maintain project files in a systematic manner and ensure confidentiality at all time.
7. Check and ensure attendance, salary payment and other necessary forms as required.
8. Release advance to the program staff for ECHO program activities for implementation at district and local level.
9. Receive, verify, and ensure that supporting documents are submitted by program staffs while settling advance.
10. Check and ensure attendance, payment and other necessary supporting documents required for the settlement.
11. Timely payment, availability, and supply of logistics items up to program districts.
12. Procurement of office supplies/stationaries and maintain stock book properly.
13. Undertake duty travel to project locations as needed.
14. Perform such other duties as may be assigned.

Required Qualification & Experience

Education

• Bachelor’s degree in Management, Business Studies, Finance or Accounting or relevant discipline from an accredited academic institution with minimum three years of relevant professional experience; or
• High school degree/ certificates with at least five years of relevant working experience.

Experience

• Relevant work experience in WHO, other UN agencies, health cluster partners, relevant nongovernmental or humanitarian organizations is desirable.
• Hands-on experience with accounting software’s and advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
• Time-management and organization skills.
• Experience in reporting to donors in an UN environment is desirable.

Languages

Fluency in English, Nepali is required.

Required Competencies

• Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

            Core Competencies – behavioural indicators level 3

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Appointment will be subject to certification that the candidate is medically fit for appointment. Only Nepali Nationals will be considered for this position.

How to Apply

Interested Candidates are requested to submit their application indicating clearly the position applied, VN number and CV with three references to the following address: Human Resource Department, International Organization for Migration, P.O. Box 25503, Baluwatar, Kathmandu or email to iomnepaljobs@iom.int by 02 May 2022. Only short-listed candidates will be called for interview.