Information Technology Operations Officer

WFP Nepal

The World Food Programme is the food-assistance branch of the United Nations. It is the world's largest humanitarian organization, the largest one focused on hunger and food security, and the largest provider of school meals. Founded in 1961, it is headquartered in Rome and has offices in 80 countries.

Job Information

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    Duty Station Kathmandu
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    Type of Appointment Full time
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    No. of Openings 1 opening
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    Salary Negotiable / Monthly
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    Job Level : Mid-Level
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    Job Experience : 3+ years
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    Job Category NGO | INGO | Charity
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    Job Qualification : Bachelor
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    Posted Date : Nov 12, 2021

Job Description

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ), and typically report to a more senior Information Technology (IT) Officer, Regional/Country Director or the designate.
Job holders operate with minimal supervision, and provide guidance to junior staff to ensure that objectives are achieved. They are responsible for a broad range of daily activities, analytical work and deliver technical support by modifying existing systems, and resolving straightforward issues/problems. They also develop and/or support the usage of systems and applications, data and databases.

JOB PURPOSE

To deliver efficient and effective IT and Telecommunications (TC) services, contributing to sound, innovative solutions that enable staff to deliver food assistance to beneficiaries, in line with WFP’s strategy.

The incumbent will be responsible for coordinating the development, deployment and implementation of innovative digital solutions (both existing and new) that can support WFP’s operations.

The incumbent will partner with the business stakeholders to understand their needs and requirements to enable the transformation into digital solutions.

TERMS AND CONDITIONS

Functional Area:      Information Communications and Technology (ICT)
Position Title:           Information Technology Operations Officer
Type of Contract:     Fixed Term (FT), NO-B
Duty Station:            Kathmandu, Nepal
Duration:                 1 year (Renewable)

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of the Country Director, the incumbent will be responsible for the following duties;

  • Contribute to the development of plans and budgets, and manage the deployment of IT/TC systems aligned with business needs, in accordance with WFP corporate standards.
  • Monitor and maintain IT/TC systems and networks, ensuring appropriate data security and access controls considering both local and wide area network issues; and supporting users to get maximum benefits from them.
  • Build and nurture relationships with the business counterparts to understand and anticipate the direction of the business and ensure alignment of provider’s solutions with changing business requirements and priorities;
  • Install and configure new computer hardware for improving and upgrading system performance; contribute to technology upgrades as required.
  • Contribute to technical specifications and tender documents that support the procurement of IT/TC equipment and services at minimum cost, in line with WFP rules and regulations.
  • Collate and analyse data to contribute to the preparation of accurate reports on IT/TC activities, investments and costs, identifying ideas to increase cost-efficiencies where possible.
  • Maintain and develop technical expertise and understanding of industry developments.
  • Provide advice to managers and users, understanding and resolving issues, and ensuring IT policies, procedures, systems and tools are correctly applied to support them.
  • Manage and motivate a team of staff, monitoring performance, providing coaching, mentoring and guidance to ensure appropriate development and enable high performance.
  • Contribute to the capability building of staff through the review and/or design of appropriate training programs aimed at developing skills/knowledge in IT and Telecommunications.
  • Coordinate with other UN agencies in order to align activities and maximise possibilities of inter-agency collaboration in the field of IT and TC.
  • Engage effectively with the business partners to understand their needs and translate into clear requirements that can be met through innovative digital solutions;
  • Provide strategic and operational oversight for digital solutions (including data and monitoring solutions) within the operation;
  • Collaborate with Programme and other key stakeholders on the development and maintenance of a CO strategy and roadmap (e.g. for relevant SCOPE implementation);
  • Support CO engagement with other UN agencies and with NGOs interested in benefitting from WFP’s digital assistance services through assessments, intervention design, project support and service delivery coordination;
  • Undertake analysis for the business case for commercial service providers in order to expand the provision of services to WFP recipients across the country, in collaboration with key team members.
  • Follow standard emergency preparedness and contingency planning practices to ensure WFP is able to maintain basic IT services and/or quickly respond and deploy resources to affected areas at the onset of a crisis.
  • Contribute to the preparation of operational plans and deliver resource requirements at the onset of an emergency.
  • Lead the Emergency Telecommunications Cluster(ETC) at national level and coordinate with the lead government agency as well as national/global stakeholders regarding projects and capacity-building activities that have an ETC component.
  • Represent the Emergency Telecommunications Cluster (ETC) within the humanitarian community and humanitarian country team. Coordinate with other UN agencies and cluster lead agencies in order to network, align activities and support possibilities of inter-agency collaboration in the field of IT and Telecommunications.
  • Other as required

Required Qualification & Experience

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced university degree in Computer Science or other relevant field, or First University degree with additional years of related work experience or trainings/courses.
Language: Fluency (level C) in English language and the duty station’s language, if different.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Has minimum 3 or more years of progresively responsible work experience in planning, design, development, implementation and maintenance of ICT and telecommunication systems.
  • Has coordinated and managed small or medium projects at the Country Office.
  • Has assisted in change management procedures, activities and processes at HQ and field.
  • Has assisted in establishing standards and protocols for service excellence within own domain or at a HQ and field Office.
  • Has successfully performed installation or testing of new hardware for improving or upgrading systems performance.
  • Has proven experience analyzing service management results and developing service enhancement recommendations.
  • Has keen ground-level experience implementing IT and telecoms systems in emergencies.

OTHER SPECIFIC JOB REQUIREMENTS

  • Advanced training and/or experience managing ICT systems.
  • Working experience on network administration and telecommunications systems like PABX, V-Sat, BGAN, VHF and HF.
  • Knowledge of Office365 tools, Sharepoint Online and server virtualization tools e.g. VMware or Hyper-V.
  • Familiarity of digital information management platforms and applications and ITIL® service management certification and provision of telecommunication services in emergencies would be an advantage.
  • General knowledge of UN system policies, rules, regulations and procedures is an advantage

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
  • Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
  •  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  •  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

  • Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  •  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  •  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  •  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
  •  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
  •  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  •  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  •  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  •  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
  •  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

How to Apply

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level
Governance, Strategy and Architecture Shares knowledge of IT governance process and system architecture development with team and analyses current designs for improvements and enhancements while ensuring compliance with legislation and specifies any required changes.
Change Implementation, Project Management, Planning and Optimization Demonstrates the ability to collate time, resource, and budgetary estimates from multiple stakeholders to design plans for complex projects, implementation activities and manages the change control procedure, while ensuring that project deliverables are completed.
Technical Expertise Exhibits deep technical knowledge in area of expertise and actively transfers knowledge to strengthen the skill base across the function; considers the most appropriate use of technical resources to ensure skill development and optimization of resource allocation.
Service Management Consistently monitors performance and delivers high quality technology and services to meet the needs of customers, taking responsibility for the design, installation, upgrading, operation, control, maintenance and effective use of IT infrastructure components.
Client Management Applies thorough understanding of the business, customers, new IT technologies and techniques to implement improved solutions and define service levels, standards and the monitoring process for client service staff.
Procurement and Contract Management Able to conduct a cost-benefit analysis of alternative technologies and vendor service level agreements to consolidate options and assess suitability.

DEADLINE FOR APPLICATIONS

Tuesday, 23 November 2021

APPLY NOW

Only shortlisted candidates will be contacted.

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.