Information Hub Document Clerk

British Gurkhas Nepal

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Job Information

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    Duty Station Kathmandu
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    Type of Appointment Full time
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    No. of Openings 1 opening
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    Salary 55452 / Monthly
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    Job Level : Junior Level
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    Job Experience : As Per Job Detail
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    Job Category Admin & Management
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    Job Qualification : Related Field
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    Posted Date : Jul 25, 2022

Job Description

Internal & External Job Advert

Designations: E2 Information Hub Documents Clerk

Location: Regimental Administrative Office (Kathmandu)

Req No: 1

British Gurkhas Nepal

Application Closing Date:  05 August 2022

(Issue date: 22 July 2022; Ref No: 23)

Overview:

The iHub (Information Hub) is key department ensuring effective information management by providing support to all departments within BGN in understanding the information they hold, managing it efficiently, storing it safely and in compliance with policy and legal obligations.

BGN Equal Opportunity Protocol:

HQ BGN believes in and promotes equality and diversity and therefore will not discriminate on grounds of gender, orientation, ethnicity, caste, belief, age, disability or communal background. Attempts to manipulate the recruitment process may lead to disqualification of the application.

Key responsibilities include:

  • Be responsible for the production and distribution of BGN PersRep daily in order to head count every eligible individual working in and outside BGN.
  • Handling and processing of personal document of serving personnel who are assigned and detached to/from BGN.
  • Maintain high standard of AF A2026 and receive/despatch as required.
  • Maintain and file the documents generated by Head Quarter BGN and outside BGN with correct file reference both electronically and manually.
  • Processing Nepalese Visa and maintaining the database for serving Personnel and their dependants who have British Passports (under the supervision of i-Hub Supervisor).
  • Maintain Emergency details i.e., Contact number, Passport No, Visa status and their expiry etc of every individual working within BGN along with their dependants and of those that are related to BGN indirectly like Gurkha Welfare Trust, Kadoorie Agricultural Aid Association (KAAA) etc as a part of BGN contingency plan.
  • Update all Married quarters and Hiring details.
  • Be responsible for any IM issues and suggest I Manger as and when required.
  • Providing Administrative support for HQ BGN Officers.
  • Conduct monthly 25% personal document management check.
  • Handle incoming and outgoing information (including emails, letters) and ensure the information complies with the BGN IM policy.
  • Be responsible for the timely Management of BGN Share Drive i.e. deleting old files, saving data which might be useful for future references as per BGN File plan.
  • Handling phone calls and provide necessary information and act as a facilitator to clients who call RAO Det with various reasons.

Required Qualification & Experience

The ideal candidate will have to enjoy working collaboratively with staff at all levels. They will also have good written communication skills, particularly in English and be extremely comfortable with administration and IT, especially MS Office applications. Candidate should ensure their descriptions of their experience and qualifications address these requirements and where relevant with demonstrative examples.

The following behaviours[1] will be assessed at interview: Working Together, Delivering at Pace, Managing a Quality Service. (Please visit the footnote for better understanding).   Shortlisted candidates will be assessed on IT & English Language Skills.

Eligibility:

  • Internal candidates: SZ1 for promotion SZ2/E2 for level transfer.
  • External candidates: Nepali Citizen between 18 to 58 years meeting the above requirements.

Benefits & Working Environment:

  • Salary 55,452.00 NPR per month, weekly working hours – 37hrs (Full Time, Shift system, Permanent).
  • Gratuity after completing 3 years’ service.
  • Dashain Bonus & Retirement Funds (EPF & CIT).
  • Annual leave 25 days and public holidays 10 days.
  • 100% reimbursement of medical expenses for Job Holder and limited reimbursement for immediate dependents.
  • Child allowance up to 18 years.

How to Apply

Application form is available here. It must be fully completed and returned to the Human Resources Office (HRO) via email ONLY to (kabita.shrestha101@mod.gov.uk) by 05 August 2022.   Interviews for candidates successful at sift will take place mid-August 2022.

Note: Please note that INCOMPLETEApplication Form will be REJECTED Straight away.   You can elaborate or add extra page/space in MS Word Format to complete your application.   Please DON’T send your CV/Biodata or other Certificates with your application form.