Human Resources Assistant (Talent Acquisition and Digital Tools)

To perform a range of HR tasks to support the talent acquisition (TA) efforts and digital HR at the country office while ensuring accurate implementation of WFP policies, procedures and corporate systems for HR self-service, sourcing and recruitment etc and facilitating the effective functioning of a client-focused and strategy-oriented HR services.

TERMS AND CONDITIONS

Functional Area: Human Resources
Position Title: Human Resources Assistant (Talent Acquisition and Digital tools)
Type of Contract: Fixed Term (FT)
Grade: GS-5
Duty Station: Kathmandu
Duration: 1 Year (Renewable)
Nationality:  Nepalese ONLY

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall guidance of the Country Director and the direct supervision of Head of HR, the incumbent will be responsible for the following tasks:

1. Provide administrative support in various HR activities in the areas of work allocated by the professional officer focusing on talent acquisition and HR digital platforms.
2. Liaise with the hiring managers and other stakeholders on talent acquisition aspects ensuring regular partnership creating enabling environment to deliver on strategic sourcing and attracting potential candidates promoting gender parity, workforce diversity and disability inclusion.
3. Support recruitment efforts at the country office including but not limited to:  preparing and posting vacancy announcements in various job boards; screening candidates and sharing longlists with hiring managers coordinating technical assessments (digital); organizing and attending panel interviews; preparing selection recommendation reports; conducting reference checks and background checks; HR clearances and  coordinating review committee meetings, drafting minutes of meetings and obtaining all relevant signatures; compiling and forwarding completed sets of recruitment documents to the contracting team.
4. Maintain recruitment data, HR databases and archives including regularly updating the recruitment tracker and providing information as per the established standards required for reports, audit, compliance, and risk management.
5. Draft various HR documentation required for the specific area of work (e.g. Note for Record for committee reviews etc.) ensuring accuracy of information and meeting established deadlines.
6. Support in implementation of WFP HR management systems in the Country Office (CO) to enable both manager and employee self-services and digitalised HR services ensuring compliance with the established timeframe and accuracy of HR data and business process in consultation with the senior HR staff in the team.
7. Ensure confidential storage of sensitive information and safe keeping of required documents and correspondence as per established standards and guidelines.
8. Support in organizing WFP onboarding programme to the newly recruited staff in partnership with the functional units and the Field Offices (FO).
9. Monitor CO Roster, Talent Pool for deployment of staff and related administrative actions including preparation of basic reports, to facilitate efficient HR services enabling WFP to respond quickly to  emergencies in close coordination with a senior HR staff in the team.
10. Provide initiatives and guidance and on-the-job training to other staff, to support their development and increased knowledge of WFP HR systems and procedures required to perform their duties.
11. Others as required by the function as and when required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in Human Resources Management is desirable.

Experience: Five or more years of progressively responsible support work experience in administrative work, including at least two years in human resources.

Language:  Fluency in both oral and written communication in English and in Nepali is a requirement.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
•  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
•  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
•  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

OTHER SPECIFIC JOB REQUIREMENTS

Knowledge & Skills:

• Knowledge of general HR administrative work practices and methods, gained through relevant technical training and experience including a deep understanding of sourcing, recruitment and selection process.
• Good communication skills and basic understanding of HR principles and their application in order to respond to and resolve general HR queries.
• Ability to conduct basic analyses to generate periodic reports and make recommendations for further actions in the area of work.
• Ability to work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.
• Ability to identify a problem, conduct research and propose viable solutions
• Ability to work well with individuals from different backgrounds and to establish and maintain effective relationships with clients and provide client- oriented service.
• Strong team player, dynamic, versatile, agile and having flexible working behavior and ability to demonstrate high level of integrity, work ethics, confidentiality and empathy.
• Knowledge of, or the ability to quickly assimilate, organisation specific processes and systems.
• Ability to collate and compile relevant data from a variety of sources in order to produce periodic reports.
• Ability to monitor and record personnel files and documentation in an organized manner and in line with compliance standards.
• Able to explore technological changes and trends having ability to learn, suggest, and adapt as required. Able to use spreadsheets, databases, power point presentations, and knowledge of desktop publishing software is an advantage.

DEADLINE FOR APPLICATIONS

Thursday, 28 July 2022

Only shortlisted candidates will be contacted.

Telephone calls are NOT entertained.

APPLY NOW

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.