Head of Resources Management

IOM Nepal

The International Organization for Migration (IOM) - a related organization of the United Nations - is the leading intergovernmental organization in the field of migration. It works to meet the growing operational challenges of migration, advance understanding of migration issues, encourage social and economic development through migration and uphold the well-being and human rights of migrants.

Job Information

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    Duty Station Kathmandu
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    Type of Appointment Full time
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    No. of Openings 1 opening
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    Salary Negotiable / Monthly
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    Job Level : Mid-Level
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    Job Experience : 5+ years
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    Job Category Admin & Management
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    Job Qualification : Master
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    Posted Date : Oct 01, 2021

Job Description

Under the direct supervision of the Chief of Mission (CoM) in Nepal, in close coordination with the Senior Regional Resources Management Officer (SRRMO) for Asia and the Pacific based in Bangkok, Thailand and in close coordination with relevant Units at Headquarters (HQ) and Administrative Centres in Manila and Panama, the incumbent will be accountable and responsible for managing, monitoring and administering the financial, budget, treasury, human resources, procurement/logistics and Information and Communications Technology (ICT) activities in the Country Office (CO) and its sub-offices.

Core Functions / Responsibilities:

  1.  In coordination with the CoM, monitor compliance with general instructions of the International Organization for Migration (IOM) and relevant permanent instructions for the whole CO, namely in the areas of general administration, finance and Human Resources (HR).
  2.  Monitor and oversee the financial management for all activities of the CO; including the oversight of financial expenditures and accountability and the undertaking of financial analysis of projects in the CO.
  3.  Coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.
  4. Maintain appropriate internal controls to safeguard the Organization’s assets, control the treasury, and prevent fraud.
  5. Assist the CoM, and the Project Managers in the preparation of the annual budget for the CO, oversee budget control process and analyze variances between budget and actual expenditures. Assist in the preparation of budgets for new programmes.
  6.  Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
  7. Maintain financial procedures, ensure that local administrative procedures are in place and followed in accordance with the Organization’s regulations, procedures and practices, and recommend modifications to or new permanent instructions and procedures.
  8.  In close coordination with the SRRMO and relevant HR staff in Regional Office (RO), the Panama Administrative Centre (PAC) and the Manila Administrative Centre (MAC), assist the CoM in managing the HR function. Interpret and apply HR policies, rules and regulations and make recommendations for resolving difficult or sensitive cases.
  9. With guidance and instructions from the CoM, RO, MAC and HQs, negotiate the Agreement, including all contractual terms, that IOM has with the contracting agency for sub-contracted personnel; Coordinate staffing matters for staff with the contracting agency for sub-contracted personnel; Review the financial reports provided by the contracting agency for sub-contracted personnel.
  10. Supervise and train staff on IOM’s administrative/financial policies and procedures; evaluate regular financial reports and take action to resolve anomalies and unusual trends.
  11. Supervise the procurement and logistic services, ensuring that contracts with suppliers of goods and services are in line with the Organization’s procedures, regulations and guidelines; oversee the management of the fleet of vehicles and maintenance of buildings as well as the functioning of support services in the CO.
  12.  Support and offer guidance to other Units (programmes) on matters related to IOM administrative issues, local institutions and regulations and human resources problems with a view to increasing their effectiveness.
  13. Liaise with relevant units at HQ and MAC, as well as relevant external counterparts with regard to the financial and administrative activities of the CO; report regularly on the financial situation of the CO and provide other information as necessary.
  14. Perform such other duties as may be assigned.

Required Qualification & Experience

Education

  • Master’s degree in Finance, Accounting, Public Administration, Business Administration, Commerce or a related field from an accredited academic institution with five years of relevant professional experience; or
  • University degree in the above fields with seven years of relevant professional experience.
  • Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

  •  Experience in financial management, accounting and budgeting;
  • Experience in managing diverse procurement and logistics operations;
  • Demonstrated experience in training and managing large teams of co-workers, vendors and suppliers;
  • Experience to work on ERP software;
  • Experience to work in large/complex/emergency mission;
  •  Experience to work in IOM/ UN system.
    Skills
  •  Good knowledge of human resources management.
  • Excellent level of computer literacy.
  • High level of computer literacy, in particular, experience in computerized accounting systems and software.
  • Knowledge of IOM/UN accounting systems, software and procedures a distinct advantage.

Languages

IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in
English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English is required (oral and written). Fluency in Nepalese language is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
1
Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

How to Apply

Posting period:
From 28.09.2021 to 11.10.2021
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.

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