Finance Analyst

UNDP

The United Nations Development Programme (UNDP) (French: Programme des Nations unies pour le développement, PNUD) is the United Nations' global development network. It promotes technical and investment cooperation among nations and advocates for change and connects countries to knowledge, experience and resources to help people build a better life for themselves. The UNDP provides expert advice, training and grants support to developing countries, with increasing…

Job Information

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    Duty Station Kathmandu
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    Type of Appointment Contract
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    No. of Openings 1 opening
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    Salary Competitive / Monthly
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    Job Category Finance & Accounting ,UN | United Nations
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    Job Level : Mid-Level

Job Description

UNDP has been supporting the Nepalese people in their struggle against poverty since it opened an in-country office in 1963. Much of this support has gone to building up the capacity of government agencies, civil society and community groups to fight poverty, and to bringing these groups and Nepal’s development partners together to design and implement successful projects to contribute to the achievement of Nepal’s development objectives.

In parallel to the roll-out of its new Country Programme, 2018-2022, UNDP Nepal has recently gone through an internal reorganization and is moving towards strategically repositioning UNDP’s contributions in support of the Sustainable Development Goals and collaboration with national development partners. Nepal is transforming itself in a federal state as per its new Constitution which has implications for how UNDP engages with national and sub-national authorities. Meanwhile, Nepal’s GNI continues to grow, making graduation from LDC status a scenario for which UNDP needs to begin planning and adapting to different models of development cooperation.

In this context, under the guidance and supervision of the Operations Manager, the Finance Analyst is responsible for effective delivery of financial services, transparent utilization of financial resources and management of the Country Office (CO) Finance Unit. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.

The Finance Analyst supervises and leads the staff of the Finance Unit. The Finance Analyst works in close collaboration with the operations programme and project teams in the CO and with UNDP HQs staff and Government officials ensuring successful CO performance in Finance.

Duties and Responsibilities

Ensures planning and Managing of Programme Resource Framework focusing on achievement of the following results:

  • Coordinates and advises the Operations Manager, Senior Management and programme team for complete, accurate and timely allocation of available resources in order to optimize resource allocation in a result based environment;
  • Ensures that systematic and efficient mechanism is in place for preparing project budgets and their modifications; monitoring of programme delivery within the authorized spending limits (ASL) and Country Office delivery targets;
  • Continuous analysis and monitoring of the programme resource situation based on pipeline build ups and programme expenditures through various tools and systems and timely and periodic reporting to senior management on resource situation;
  • Assesses on an ongoing basis the availability of resources for redeployment (reallocation) due to emerging opportunities and/or unforeseen needs;
  • Efficient and effective resource management (both core and non core) through strategic planning, guiding, and managing the resources in accordance with UNDP rules and regulations;
  • Oversees the utilization of all management and development resources (regular/other) against approved work plans/initiatives to confirm alignment with organizational priorities and results;
  • Assist Operations Manager and Senior management in finalizing cost sharing agreements with donors to ensure consistency with corporate resource management policies in line with IPSAS;
  • Provides regular oversight in managing receivables from donors as per the cost sharing agreements and supports donor relations;
  • Monitors and initiates remedial actions to ensure targets are met on programme related indicators on respective dashboards with particular attention to cost sharing deficits and NIM advances.

Ensures implementation of operational and financial management strategies, and adapts processes and procedures, focusing on the achievement of the following results:

  • Full compliance  of  financial activities, financial recording/reporting  system  and  audit follow up with UN/UNDP rules, regulations, policies and slrategies; implementation of the effective internal control, proper design and functioning of the financial resources management system;
  • CO Finance business processes mapping and elaboration/establishment of internal Standard Operations  Procedures in Finance, control of the work flows in the Finance Unit;
  • Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects;
  • Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts;
  • Elaboration and implementation of cost saving and reduction strategies;
  • Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisor and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.

Manages the project budgets and organizes an optimal cost-recovery systemfocusing on achievement of the following results:

  • Financial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations;
  • Preparation and monitoring of budgets of management projects;
  • Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels;
  • Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed prodocs and project budgets);
  • Elaboration of proper mechanisms to eliminate deficiencies in resource and budget management;
  • Management of Direct Project Costing and other cost recovery processes in the office;
  • Preparation of cost-recovery bills in Atlas for the services provided by UNDP to other agencies.

Ensures proper control of CO accounts focusing on achievement of the following results:

  • Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly processed; MPOs, travel claims and other entitlements are duly processed, receipting of goods and services and establishmen t of accruals are properly done in compliance with IPSAS and UNDP policies and procedures;
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues;
  • Control of the Accounts Receivables for UNDP projects and maintenance of the General Ledger.

Ensures proper CO cash management focusing on achievement of the following results:

  • Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
  • Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained;
  • Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and record of contributions;
  • Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments;
  • Approval and submission of monthly UN exchange rate reports to Treasury;
  • Timely and accurate approval of bank reconciliation, including documented review of exceptions;
  • Initiation of bank transfers and deals, selecting bank transfersand deals for approval and settlement;
  • Performing Paycycle manager role in Atlas;
  • Timely preparation of monthly cashflow forecast for use by Operations Manager;
  • Liaison with UN Agencies to obtain estimate of their cash requirements;
  • Role as cashier for cash disbursements made on site.

Ensures effective oversight to assurance and audit of development projects focusing on achievement of the following results:

  • Audit exercise is timely undertaken for development projects in accordance with UNDP requirements;
  • Audit concerns are timely addressed and UNDP senior manaqement is updated of implementation status of audit action plan;
  • Updates and informs UNDP management of any significant occurrence in the course of programme Implementation on management by exception basis;
  • Ensures preparation and review of assurance plan in view of risk level associated with Implementation Partners (IPs) and assurance activities are coordinated with Ex-Com UN Agencies;
  • Organization of trainings for the operations/ projects staff on programme issues including implementation guidelines.

Ensures capacity development of programme/ project staffin the areas of project programme financial management focusing on achievement of the following results:

  • Provides training on HACT methodology in-house and Ex-com implementing partners;
  • Acts as focal person for IPSAS in programme section;
  • Ensures that programme and project personnel have required skills in Atlas operation including external excess;
  • Updates CO staff on significant changes in the POPP, relevant to programme and project management and resources management;
  • Enhances the skills of programme staff on project management supported by Atlas.

Ensure Gender and Social Inclusions (GESI)is prioritized in all financial functions:

  • Ensure that GESI is well captured and mainstreamed in financial reporting;
  • Coordinate with GESI Specialist to ensure that the GESI-related results are well captured in all financial functions;
  • Provide advice and direction on strategic and policy issues to strengthen gender & social inclusion initiatives in the work plan and implementation strategy;
  • Promote work life balance policy, prevention of sexual harassment policy and ensure gender and diversity principles practiced by all team members of the unit/portfolio.

Core Competencies

Innovation

  • Ability to make new and useful ideas work
  • Level 4: Adept with complex concepts and challenges convention purposefully

Leadership

  • Ability to persuade others to follow
  • Level 4: Generates commitment, excitement and excellence in others
People Management
  • Ability to improve performance and satisfaction
  • Level 4: Models independent thinking and action
Communication
  • Ability to listen, adapt, persuade and transform
  • Level 4: Synthesizes information to communicate independent analysis

Delivery

  • Ability to get things done while exercising good judgement
  • Level 4: Meets goals and quality criteria for delivery of products or services
Technical/Functional

Technical Knowledge

  • Ability to formulate and manage budgets, transactions, conduct financial analysis, reporting and cost recovery
  • Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Promoting organizational change and development

  • Ability to diagnose problems and identifies and communicates processes to support change initiatives
  • Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Development and Operational Effectiveness

  • Ability to lead strategic planning, results-based management and reporting.
  • Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Management and Leadership

  • Builds strong relationships with clients; consistently approaches work with energy and positive attitude
  • Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Learning and Development 

  • Knowledge of enterprise learning and development issues, concepts, and principles, and ability to apply them to enhance the fulfillment and performance of employees
  • Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Required Qualification & Experience

Education

  • Completion of Masters Degree in Finance/Accounting, Business, or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy;
  • Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience

  • 2 years of relevant experience in providing financial management and accounting advisory services, managing staff and operational systems;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials;
  • Experience of IPSAS and/or IFRS is required for external candidates;
  • UNDP Advance Accountancy & Finance Test required.

Language Requirements

  • Proficiency in English and Nepali.

How to Apply

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