International Fund for Agricultural Development
The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to…
The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.
The Programme Management Department (PMD), under the leadership of an Associate Vice-President, is responsible for the overall programme of loans and grants of the Fund and is composed of five regional divisions and an Operational Policy and Results Division.
The Country Programme Assistant (CPA) post is located in a Regional Office or in a MCO/ICO, and reports directly to the Country Director (CD)/Head of IFAD Multi-Country Office or Country director heading the office or to a Country Programme Officer (CPO) or to a Country Programme Analyst (COA).
The Country Programme Assistant is accountable for a range of administrative and programme support functions pertaining to coordination and execution of field operations.
S/He works collaboratively with the Regional Programme Liaison HQ and with the colleagues in the Regional Team, and with the Country Operations Analyst as relevant, to ensure consistency, cohesion and synergy in administrative and programme related matters.
Key results/major activities may include:
• Programme/Project Support (COSOPs, design, implementation, completion)
• Resource Management and Office Support
• Managerial Functions
Key Functions and Results
1. PROGRAMME/PROJECT SUPPORT: The Country Programme Assistant ensures the availability of timely, complete and accurate information and data to support the efficient and effective delivery of IFAD-supported projects, on behalf of their assigned country teams in all project phases (COSOP, Design/Implementation/Completion) for those activities in the Region
Responsibilities may include:
• Assistance in drafting of Terms of References preparation for missions members (COSOP, design, implementation support, completion)
• Support the preparation of documents and their alignment to IFAD standards and procedures (e.g. for project design report), monitoring to ensure timely submission to internal review processes and presentation to Governing Bodies;
• Organize in-country meetings with internal and external project/programme stakeholders (e.g. project team meetings, negotiations, meetings with governments, country visits of senior management, learning events, etc.), including preparation and dissemination of relevant documentation and scouting for venues and related activities (e.g. maintaining data in IFAD corporate systems) ;
• Data base input of new investment projects/grants/programmes in IFAD’s Grants and Investment Projects System (GRIPS) and Operational Results Management System (ORMS) during design stage (e.g. log frame and planned milestones) as well as entering and updating data in IFAD’s Grants and Investment Projects System (GRIPS) and Operational Results Management System (ORMS), and extracting of project and country strategy information as required;
• Upload and profile required documents for records management and knowledge management purposes (e.g. in the Operations Library (ODC), on xdesk, through IFAD’s electronic records management system), and share of information with project partners and other stakeholders as required.
2. OFFICE SUPPORT: The Country Programme Assistant ensures that the full range of activities pertaining to country programme administrative operations follow established regulations, rules and procedures.
Administrative responsibilities span travel, human and financial resources, and procurement. Responsibilities may include:
• Prepare programme related travel arrangements, including related PeopleSoft Financials Enterprise Resource Planning (ERP) transactions, for staff located in IFAD’s RO/MCOs/country office(s) , including input of mission dates in corporate system, handling of visas and logistical arrangements, and supporting staff in being compliant with UNDSS recommendations on travel;
• Logistical assistance during recruitment processes of non-staff personnel, e.g. consultants and interns, and related procurement activities, including PeopleSoft input and data maintenance
• Carry out HR and Financials ERP related transactions and initiating payment requests;
• Support the administration and execution of allocated programme related budgets and perform the first- level review of administrative expenditures, as required;
• Provide office assistance, dealing with routine document administration (including managing incoming and outgoing communications and maintaining office records and filing systems) as required;
• Provide background/supporting documentation upon request, formatting/drafting standard components of documents ensuring timely submission of appropriate documentation into IFAD’s records management system;
• Perform other administrative activities relating to the running of the office, as required and assigned by the head of the office.
3. MANAGERIAL FUNCTIONS: The Country Programme Assistant is accountable for integrity and transparency in the administration of IFAD resources. This includes providing inputs into the country office budget preparation exercises and monitoring sub-allotments issued; implementing procurement processes and assisting in contract close-out procedures; effective use of ERP functionality for improved business results; simplification of transaction and reporting processes; and improved client services, supervision of support staff, as applicable.
Key Performance Indicators
The key results have an indirect impact on the overall team efficiency in country office support and success in implementation of regional programme operations. Accurate data entry and presentation of information enhances IFAD’s position as a strong development partner. The information provided facilitates project/programme support activities and programme decision-making.
The Country Programme Assistant works in close collaboration with the Regional Specialist (P3), Regional Analyst (P-2), Data Analyst (NOB) and in coordination with IFAD HQ (Regional Programme Liaison team), to exchange information in support of programme delivery as well as, administrative support. The incumbent is continually involved in enlisting the support and cooperation of administrative units.
Job Profile Requirements
Applicants should note that IFAD staff members are international civil servants subject to the authority of the President of IFAD. In accordance with IFAD’s Human Resources Policy, staff members are subject to the authority of the President who can decide to assign them to any of the activities of the Fund.
In the interest of making most cost effective use of funds and resources, we are only able to respond to applicants who are short-listed for interview. Candidates who do not receive any feedback within three months should consider their application unsuccessful
Candidates may be required to take a written test and to deliver a presentation as well as participate in interviews.
Applicants for this vacancy must be nationals of the country in which the position is located (Bangladesh). IFAD is committed to achieving gender diversity. Women are particularly encouraged to apply.