Assistant to Deputy Executive Director

MCA Nepal

Government of Nepal and the US Government’s Millennium Challenge Corporation (MCC) representatives during the signing of the Nepal Compact agreement on 14 September 2017

Job Information

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    Duty Station Nepal
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    Type of Appointment Full time
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    Salary Negotiable / Monthly
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    Job Level : Mid-Level
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    Job Experience : 3-5 Years
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    Job Category Development & Project
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    Job Qualification : Bachelor
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    Posted Date : Mar 05, 2022

Job Description

Position: Assistant to Deputy Executive Director (DED) – Management
Division: Management
Reports to: DED-Management
Band: B

Background & Project Description

In September 2017, the U.S. Government’s Millennium Challenge Corporation (MCC) signed a $500 million compact agreement with the Government of Nepal. The compact aims to increase the availability and reliability of electricity, maintain road quality, and facilitate power trade between Nepal and India—helping to spur investments, and accelerate economic growth. The compact agreement is valid for a period of five years, and is currently in implementation stage, prior to Entry-Into- Force (EIF) at which time the five-year time period begins.

Pursuant to the aforementioned agreement, the entity charged with implementing the project has been established as the Millennium Challenge Account Nepal (MCA-Nepal) entity. This position will assume a critical role in the success of MCA- Nepal.

Position Objective

The Assistant, reporting directly to DED – Management, provides support in a range of administrative services including organization of event logistics, travel arrangements, support in maintaining No Objection logs, application of appropriate clearance systems, coordinating update of various program related trackers, organizing meetings and maintaining agendas, minutes and support records management system.

Duties and Responsibilities

Office Management

  • Maintains an inventory of office supplies and equipment ensuring that stocks are replenished on a regular basis and faulty equipment are repaired as needed facilitating workplace
  • Maintains filing systems and databases of all division and project documentation to ensure that activities are well- documented in support of planning and auditing

Administration

  • Submits and reconciles expense
  • Takes accurate minutes of
  • Produces and distributes correspondences, memos, letters, faxes and other forms of
  • Handles sensitive communication with highest degree of confidentiality and
  • Maintains No Objection Logs and ensures appropriate clearance systems are in
  • Supports overall records management

Planning

  • Initiates communication within MCA-Nepal and with external service providers, to ensure that logistical preparations for workshops, meetings, and events are in place allowing sufficient leeway in case of changes in schedule or
  • Organizes and schedule meetings and
  • Coordinates amongst other units to keep various program related trackers

Logistics

  • Organizes logistics and materials for workshops, meetings, and events to support smooth-running activities for the DED-Management.

Processes visa applications and travel arrangements, travel disbursements, and other travel-related requirements in accordance with MCA-Nepal’s travel policy in order to support leadership activities for DED – Management

Required Qualification & Experience

  • Completion of Bachelor’s Degree; and/or Executive Assistant Certification or equivalent Diploma, Degree or Certification;
  • Three (3) to five (5) years of cumulative experience in General Office Administration & Management (not withstanding whether earned before, after or during pursuit of required academic qualification);
  • Excellent time management skills and ability to multi-task and prioritize work;
  • Excellent communications skills in speaking and writing and note-taking;
  • Attention to detail.
  • Problem-solving
  • A self-starter who is proactive, takes ownership and initiative.

This Position Description is subject to revisions/updates as necessary to ensure alignment to the organization’s strategic direction and structure. Revisions to the description are subject to applicable Human Resources policies and procedures, and official versions of each Position Description are maintained by Human Resources.

How to Apply

MCA-Nepal provides equal opportunities to all people applying for jobs irrespective of race, caste, religion, culture, and gender.

MCA-Nepal is currently in its preparatory phase of the Compact program before the start of implementation of projects. In this context, MCA-Nepal invites application for the positions given below with detailed job descriptions.

To apply: Please use the following link https://hrmis.mcanp.org/careers and apply by NPT 1700 hours (GMT + 5:45) by March 15, 2022, Tuesday.

The organization reserves the right to reject any/all applications without assigning any reason whatsoever. Canvassing at any stage of the process shall lead to automatic disqualification. These positions are open to all interested applicants, competitive local compensation package will be offered. Women, people of ethnic minorities and Dalits are highly encouraged to apply. Only shortlisted candidates will be contacted for further selection process.