Administrative Assistant

Food Enterprise Solutions

Food Enterprise Solutions (FES) is on a mission to energize the global food system to better balance global needs and profit. We leverage the powers of business, entrepreneurship, and innovation as key drivers in the global fight against hunger and malnutrition. We work in partnership with businesses and organizations to provide safe, nutritious, and affordable foods through supply chains that are…

Job Information

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    Duty Station Kathmandu
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    Type of Appointment Full time
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    No. of Openings 1 opening
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    Salary Negotiable / Monthly
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    Job Level : Mid-Level
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    Job Experience : 2 + Years
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    Job Category Admin & Management
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    Job Qualification : Bachelor
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    Posted Date : Nov 02, 2021

Job Description

Food Enterprise Solutions (FES) is on a mission to energize the global food system to better balance global needs and profit. We leverage the powers of business, entrepreneurship, and innovation as key drivers in the global fight against hunger and malnutrition. We work in partnership with businesses and organizations to provide safe, nutritious, and affordable foods through supply chains that are commercially viable and environmentally sustainable. FES offers expertise in partnership development, market analysis, project design and management, training, and specialized technical assistance to strengthen capacities of – and linkages among – key actors within food systems.

We are seeking Administrative Assistant to support our USAID Feed the Future funded project, Business Drivers for Food Safety (BD4FS).

About Business Drivers for Food Safety (BD4FS)

Inadequate food safety undermines the health and well-being of hundreds of millions of people across the globe each year. Improper food handling practices and poor infrastructure across supply chains increase health risks to consumers, in addition to being root-causes of pre-consumer food loss in the overall food system. BD4FS is partnering with local agri-food actors – growing food businesses (GFBs) – to co-design and implement incentive-based strategies, thereby strengthening their capacities and enabling them to be agents of positive change in the effort to improve food safety, reduce malnutrition, mitigate pre-consumer food loss, and shrink overall hunger. By focusing on the role of GFBs in improving food safety, the FES team contributes to USAID’s knowledge base, strategies, and methodologies for business-level assistance in food systems. The BD4FS mission is to provide technical assistance and capacity building, develop best-practices and lessons learned, and generate success for entrepreneurs working to improve food safety.

Duties of the Administrative Assistant

  • Manage calls, visitors, clients, etc.
  • Manage physical mail and messaging,
  • Prepare and organize meetings: prepare meeting support files; take notes, write reports and minutes,
  • Classify and archive files,
  • Participate in working groups,
  • Type and edit documents,
  • Follow up on specific activities in conjunction with the Program Director,
  • Stock and manage office supplies and support inventory,
  • Management and follow-up of vendor requests (service providers, etc.),
  • Support in task related with finance (visiting bank, TAX/VAT, CIT, PF, Utilities payment etc. as required)
  • Carry out any other administrative task as entrusted.

Required Qualification & Experience

  • Hold a higher administrative degree or certificate or any other equivalent diploma,
  • Professional experience of at least two (2) years; demonstrated experience as an administrative assistant or office assistant,
  • Knowledge of office management systems and procedures,
  • Working knowledge of office equipment, such as printers and fax machines,
  • Proficient in MS Office (MS Excel and MS PowerPoint, in particular),
  • Excellent time management skills and ability to prioritize work,
  • Attention to detail and ability to solve problems,
  • Excellent written and verbal communication skills,
  • Strong organizational skills and the ability to multitask,
  • Strong work ethic and ability to work effectively and collegially with others from other countries & cultures,
  • Good command of English,
  • Must reside in Kathmandu and be prepared to work at an office barring COVID restrictions.

How to Apply

Please submit by November 15, 2021:

  • Cover letter summarizing your years of experience, areas of interest, specific expertise and experience relevant to the duties and qualifications outlined above;
  • Curriculum vitae (CV); and
  • Three professional references.

Send your information to: jobs@foodsolutions.global

Food Enterprise Solutions reserves the right to accept or reject all applications. Only short-listed applicants will be contacted. FES is an Equal Opportunity Employer (EOE) and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.