Administrative and Finance Officer

Catholic Relief Services

CRS is a humanitarian agency working to alleviate suffering and provide assistance to people in 93 countries. In Nepal CRS is working to help the people of Gorkha after the devastating earthquakes of 2015. We have a long- term commitment to provide high quality assistance to help vulnerable groups recover and develop their livelihoods and to build back better. CRS…

Job Information

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    Duty Station Palpa
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    Type of Appointment Full time
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    No. of Openings 1 opening
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    Salary Negotiable / Monthly
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    Job Level : Mid-Level
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    Job Experience : 2 + Years
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    Job Category Admin & Management
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    Job Qualification : Bachelor
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    Posted Date : Jul 14, 2022

Job Description

CRS is an international NGO based in the United States that works in over 100 countries to promote human development by responding to major emergencies, fighting diseases, poverty, and nurturing peaceful and just societies. CRS Nepal has been implementing multi-sector emergency response and recovery (earthquake, monsoon and COVID) programs in the affected districts and communities of Nepal. CRS Nepal is also implementing a USAID-financed livelihood technical assistance program, Farmer to Farmer (F2F), in Bagmati Province, Lumbini Province, Karnali Province and Sudurpaschim Province. Similarly, CRS Nepal has been coordinating the reconstruction through the leadership of the National/Nepal Housing and Settlements Resiliency Platform (NHSRP), previously known as Housing Recovery and Reconstruction Platform (HRRP) since March 2017 to provide technical and information management support to relevant national, provincial and local governments.

CRS Nepal Invites applications from eligible and interested candidates for the following position for CoVID-19 Emergency Response and Recovery Project (CERRP) Project.

  1. Administrative and Finance Officer (1 Position-Based in Palpa): CRS Nepal in partnership with Caritas Nepal and Shree Swara Integrated Development Community (SSICDC) is implementing COVID Emergency Response and Recovery Project (CERRP) in Palpa and Gorkha districts to support the emergency response and recovery needs of the most vulnerable people affected by the COVID-19 pandemic. The project shelter reconstruction, livelihood, COVID-19 support and disaster risk reduction activities targeted towards the systems strengthening and supporting the most vulnerable people thereby contributing to resilient communities.

As a member of the COVID-19 Emergency Response and Recovery Project (CERRP) team, you will coordinate the provision of responsive, effective, and efficient administrative services in support of the CRS mission to serve the poor and vulnerable. You will support the Finance department’s management of accounting systems, policies and procedures in compliance with CRS’ established accounting

standards. You will also help coordinate daily financial activities through preparation and delivery of financial

services for the project including effective monitoring, reviewing, and reporting on partners’ financial

management systems and practices. You will perform operational functions related to Human Resources, Fleet, Contract, and Administration – in support of the project implementation. You will help ensure stewardship of resources, help ensure principled compliance, proactively identify risk issues, and under supervision lead operational improvements.

Roles and Key Responsibilities:

  • Review, validate, record and filing supporting documentation of financial transactions to ensure all required documents are accurate, complete and authorized by appropriate authority.
  • Help to evaluate subrecipient financial management processes in accordance with policy and help strengthen capacity of partner in financial accounting and transactions. Help to share information with subrecipients on financial accounting policies and procedural compliance issues.
  • Prepare delegated financial reports and assist budget manager in financial management as needed. Help to share information with staff on financial accounting policies and procedural compliance issues.
  • Monitor disbursement/receipt schedules, alert relevant staff of due payments/liquidations, and maintain appropriate communication with country office and field office, follow-up to facilitate timeliness of financial resource and cash management.
  • Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations. Help ensure required authorizations and documents are up-to-date.
  • Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.
  • Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings and workshops. Coordinate efficient fleet management including vehicle mobility, service and maintenance, vehicle safety and security etc.

Required Qualification & Experience

Basic Qualification and Experience 

  • B.A. degree in Accounting, Finance, Economics, Business Administration is required.
  • Minimum of two years accounting and finance experience with officer level responsibilities is required.
  • Experience strengthening capacity of partner staff and partner organizational systems in finance is required.
  • Experience supporting budget management is required.
  • Experience monitoring partner finance and internal control is required.

Preferred Qualifications: 

  • Proficient in Excel and experience with Word and PowerPoint. Knowledge of Oracle financial accounting package or similar financial reporting software a plus.
  • Courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent) is a plus.
  • Experience in audit, compliance or risk management is a plus.
  • Candidates with GESI diversity is a plus, including gender (female, other); marginalized groups; persons with disability; and, origin from geographically marginalized location.
  • Local expertise w/ permanent address in project district and local language competency is a plus.

How to Apply

To apply for above positions, please click on this link by  22 July 2022.

NOTE: While uploading any file: please make file name as:  Name_ Resume/ Name- Cover letter

By applying to this job, you as the candidate, understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, you understand that if you are a successful candidate, you will be subject to a comprehensive background check, and your personal/professional references will be asked to evaluate your behaviors related to the above safeguarding-related topics.

CRS is an equal opportunity employer committed to a staff composition that reflects the social and ethnic diversity of Nepali Society. It encourages applicants from marginalized communities and geographically remote areas, persons with disabilities, women and other genders are encouraged to apply. CRS Nepal provides many benefits for its staff members including staff development opportunities, paid maternity and paternity leave, nursing hours for nursing mothers, per diems for the child of the staff when staff travel out of station on official business etc.

Only short-listed applicants will be contacted. Reimbursement for lodging and transportation will be provided for the shortlisted candidates who travel from outside of Kathmandu Valley for written test and interview. Until further notice CRS will be following COVID-19 prevention protocols outlined in CRS global guidance, including limiting travel to mission-critical movement only, and using all WHO and Gov’t of Nepal- suggested prevention measures for travel and in-person meetings