Administrative and Finance Coordinator

Catholic Relief Services

CRS is a humanitarian agency working to alleviate suffering and provide assistance to people in 93 countries. In Nepal CRS is working to help the people of Gorkha after the devastating earthquakes of 2015. We have a long- term commitment to provide high quality assistance to help vulnerable groups recover and develop their livelihoods and to build back better. CRS…

Job Information

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    Duty Station Tanahun
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    Type of Appointment Full time
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    No. of Openings 1 opening
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    Job Level : Manager
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    Job Experience : 5 year
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    Job Category NGO | INGO | Charity
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    Job Qualification : Bachelor
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    Posted Date : Apr 10, 2021

Job Description

Administrative and Finance Coordinator ( 1 Position)– Initially based in Tanahun subject to confirmed based NRA final approval of the project locations): As a member of the ReCoVER team and Project Management Team (PMT-ReCoVER) you will provide strategic guidance to the project team and coordinate and oversee operational functions – Finance, Human Resources (HR), Logistics, Procurement, Administration, Information and Communication Technology (ICT) and Audit – in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable in the CRS field office. You will coordinate and facilitate the identification and resolution of any risk and compliance issues related to sub-recipient compliance, adhering to CRS policies, local laws, and donor regulations to assist ensuring effective delivery of high-quality programming to the poor and vulnerable.  Your coordination skills and guidance will help reduce risk to staff, to the effectiveness of our programming and to the people we serve through the application of the principles of stewardship, integrity, transparency, and accountability.

Roles and Key Job Responsibilities:

  • Coordinate operations functions – systems, processes and staffing – that meet CRS’ standards, donor requirements, and local regulations and support high-quality programming.
  • Coordinate and monitor day-to-day operations to ensure support services are delivered with high-quality in an efficient manner. Identify and help address challenges that affect the proper stewardship and optimal utilization of program assets and resources (financial, human, and material). Proactively manage security and mitigate security risks.
  • Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
  • Adherence to HR systems, policies and practices that support a high-performance culture, staff development and retention. Help assure quality personnel administration and a work environment that truly reflects the agency’s guiding principles.
  • Coordinate CRS and partner compliance with agency and donor requirements and local laws and regulations through periodic systems checks, review and assessment of operations policies and procedures. Coordinate response to issues that emerge from internal and external audits as well as GoN.
  • Monitor disbursement/receipt schedules, alert relevant staff of due payments/liquidations, and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management.
  • Prepare various, periodic and ad hoc financial reports, as needed, and perform variance analyses to assist with decision-making and proper management of financial resources.
  • Perform assigned treasury (cash payment/receipt, cash forecast, etc.) duties, as long as segregation of duties is ensured.
  • Prepare accurate reporting procedures and timely submission of reports to relevant stakeholders (CP managers, Regional Office, HQ/Finance, donors, local government entities).
  • Lead monitoring, implementation and evaluation of subrecipient financial management policy (SRFMP) and strengthen capacity of partner in financial accounting and transactions. Contribute to relevant components of institutional capacity strengthening plans for CRS and partners in managing risk and strengthening internal control systems and processes.
  • Serve as liaison and support external and Government of Nepal audits. Coordinate action plans to close out audit findings.
  • Help to share information with subrecipients and staff on financial accounting policies and procedural compliance issues.
  • Assist budget manager in financial management such as monitoring report i.e. BCR review, budget review, costing.

Required Qualification & Experience

Education and Experience 

  • Bachelor’s degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent). Masters would be a plus.
  • Minimum of 5 years work experience, ideally with an international organization, with progressive responsibility in operations and/or programming. At least 3 of these years entailing audit, compliance or risk management experience.
  • Knowledge of audit standards and compliance regulations.
  • Knowledge of data analytics techniques and process performance improvement leading practices.

Preferred qualifications

  • Familiarity with the relevant public donors’ regulations will be a plus.
  • Proficient in Excel and experience with Word and PowerPoint. Knowledge of Insight financial accounting package or similar financial reporting software will be a plus.
  • Experience working with CRS/partners and having two-wheeler driving license will be a plus.
  • Candidates with GESI diversity is a plus, including gender (female, other); marginalized groups; persons with disability; and, origin from geographically marginalized location
  • Local expertise w/ permanent address in project district and local language competency is a plus.

How to Apply

To apply for above positions, please click on this link http://bit.ly/crsnepal-jobs by 15 April 2021.

NOTE: While uploading any file: please make file name as:  Name_ Resume/ Name- Cover letter

By applying to this job, you as the candidate, understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, you understand that if you are a successful candidate, you will be subject to a comprehensive background check, and your personal/professional references will be asked to evaluate your behaviors related to the above safeguarding-related topics.

CRS is an equal opportunity employer committed to a staff composition that reflects the social and ethnic diversity of Nepali Society. It encourages applicants from marginalized communities and geographically remote areas, persons with disabilities, women and other genders are encouraged to apply. CRS Nepal provides many benefits for its staff members including staff development opportunities, paid maternity and paternity leave, nursing hours for nursing mothers, per diems for the child of the staff when staff travel out of station on official business etc.

Only short-listed applicants will be contacted. Reimbursement for lodging and transportation will be provided for the shortlisted candidates who travel from outside of Kathmandu Valley for written test and interview. Until further notice CRS will be following COVID-19 prevention protocols outlined in CRS global guidance, including limiting travel to mission-critical movement only, and using all WHO and Gov’t of Nepal- suggested prevention measures for travel and in-person meetings